Administrative Assistant II for the Dean

Fitchburg State University *** • Fitchburg, MA • 2d ago

Assistant II - Dean of Business and Technology The Administrative Assistant II provides essential administrative and clerical support to ensure the smooth and efficient operation of college offices and programs. Working both independently and as part of a team, the incumbent manages multiple priorities and responds to diverse demands with professionalism and sound judgment. This role requires a high degree of organization, attention to detail, and the ability to maintain confidentiality while fostering a welcoming environment for students, faculty, staff, and visitors. Responsibilities include managing communication and information flow, supporting budget and reporting processes, coordinating events, and assisting with general office operations in compliance with institutional policies. *This position is part of the Commonwealth Human Resources Division Classification Specifications. For a full description of the classification specifications, follow the URL: https://www.mass.edu/forfacstaff/classificationspecs/. Location: Fitchburg, MA Type: Full-time, annual salary \~\$60,119 Posted: June 23, 2025; (Apply by July 2, 2025) Main Responsibilities: -Provide administrative support to the dean and departmental staff. -Manage calendars, prepare correspondence, handle office communications. -Support budget management, processing expenses, and procurement. -Coordinate events, meetings, and special projects. -Assist with faculty and student inquiries, admissions, and records. -Prepare documents for meetings, accreditation, and new programs. -Supervise student workers and assist with contracts and external communications. Qualifications: -High School diploma with 3+ years of office management experience or an associate?s degree with related experience. -Skills in Microsoft Office, Google Suite, and basic financial systems. -Ability to organize, handle confidential info, and multi-task effectively. -Background check required. Additional Info: -Benefits include health insurance, retirement, paid holidays, tuition remission, and more. -Hours: Monday-Friday, 8:30 am-5:00 pm, with an option for remote work after probation.

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