NY HELP Yes
Agency State Comptroller, Office of the
Title Administrative Assistant 1, SG-11, Administrative Assistant TR 2, (Equated to SG-10), Administrative Assistant TR 1, (Equated to SG-8)(NYHELPS)Item#07841
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade 11
Bargaining Unit ASU - Administrative Services Unit (CSEA)
Salary Range From $40391 to $58447 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County Albany
Street Address 110 State Street
City Albany
State NY
Zip Code 12236
Duties Description This position is located within the Bureau of Benefit Calculations & Disbursement Services, Division of Retirement Services and is responsible for:- Perform bureau security coordinator tasks. o Submits bureau security requests accurately to reflect appropriate and timely system access changes. o Reviews and forwards security reviews from ERS Security to the appropriate member of bureau management and follows up to ensure a timely response. o Attends BSC meetings and periodic training.- Process Power of Attorney/Guardianship documents o Perform the tasks in the Legal Rep case in PS for POA and Guardian paperworko Prepares, edits and reviews the correspondence for attorneys and agents as directed by legal staff.- Provide support to the benefit processing areaso Assesses incoming correspondence and phone inquiries and forwards to appropriate business unit, as warranted. o Maintains supply inventorieso Provides back up phone/mail coverage and transfers calls and correspondence to appropriate staff.o Review Miscellaneous Document cases in People Soft and assign to the appropriate parties in the bureau.o Handles other duties as assigned.
Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.Civil Service examinations are not required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program.Non-Competitive Qualifications for appointment under the NYHELPS Program:For appointment to Administrative Assistant 1 (full performance level, SG-11), you must have:High school diploma or high school equivalency diploma AND two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. A selected candidate for the full performance level must successfully complete a set training and development program by completion of probation.ORCertification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. A selected candidate for the full performance level must successfully complete a set training and development program by completion of probation.For appointment to Administrative Assistant Trainee 2 (equated to SG-10), you must have:High school diploma or high school equivalency diploma AND one year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title, you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2, you will advance to the full level of this title without further examination.For appointment to Administrative Assistant Trainee 1 (equated to SG-8), you must have:High school diploma or high school equivalency diploma AND six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the Trainee 2 performance level of this title, you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 1, you will automatically advance to Trainee 2.Competitive Minimum Qualifications:You must be currently reachable on the appropriate eligible list for this title, or eligible to transfer to this title under Section 70.1 of the Civil Service Law.70.1 Transfer:For 70.1 transfer to Administrative Assistant 1, SG-11, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-9 or above, SG-8 or above for Trainee 2, SG-6 or above for Trainee 1, depending on qualifications. A selected candidate for the full performance level must successfully complete a set training and development program by completion of probation. Trainees for this title must successfully complete a set training and development program to be advanced to the next performance level.To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level SG-11 position.Traineeship salary information: The position may be filled at the Administrative Assistant Trainee 1 equated to SG-8 ($40391), Administrative Assistant Trainee 2 equated to SG-10 ($45081), or full performance Administrative Assistant 1 SG-11 ($47695) based on the candidate's education, experience, and previous state service. Salary is nonnegotiable. Candidates hired at the trainee level will be advanced to the full performance Administrative Assistant 1 SG-11 following successful completion of the traineeship.
Additional Comments Knowledge, skills, and abilities: - Has knowledge of laws, rules, regulations, legal opinions, and established written procedures of New York State and Local Retirement Systems. - Be able to communicate complex benefit information to Systems members, demonstrating excellent listening, written and verbal communications skills.- Must be able to prepare, understand and interpret written materials.- Be familiar with the principles and practices of administrative and technical supervision.- Must be skilled in arithmetic reasoning and able to perform high level complex calculation.- Must be able to cross train, coach, mentor and transfer knowledge of benefit calculations to staff. Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency's mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee's primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications. OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:- A state pension with vesting after five years' service- Comprehensive medical, dental and vision insurance available to all employees and their dependents- Flexible spending accounts for dependent and health care- Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance- Public Service Loan Forgiveness (PSLF)- NYS Deferred Compensation plan- Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds- Holiday and paid time off- Shift and geographic pay differentials- A committed continuous learning environment- Informational Brown Bag sessions - Wellness at Work Programs to promote employee health and wellness- OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas- And much more
Some positions may require additional credentials or a background check to verify your identity.
Name David Heaphy
Telephone (518)474-1924
Fax (518)486-6723
Email Address Jobs@osc.ny.gov
Address
Street Office of the New York State Comptroller, Division of Human Resources
110 State Street, 12th Floor
City Albany
State NY
Zip Code 12236
Notes on Applying Submit a clear, concise cover letter and resume stating how you meet the minimum qualifications for this title. To apply, copy and paste the following link into your browser:https://www.osc.ny.gov/jobs/openings/administrative-assistant-1-trainees/062550, Reference Item #07841-DJH on your cover letter for proper routing. Unofficial transcripts and/or templates will be required for certain positions. Documents must be sent as unlocked and accessible attachments.If you have questions about this vacancy, please contact this Division representative: Division Contact: Katrina ConnellyEmail Address: KConnelly@osc.ny.gov
