Administrative Assistant 1/Trainee 1/2- Albany (NY HELPS)

New York State Department of Labor • Albany, NY • 3h ago

37.5 hours per weekDUTIES DESCRIPTION:Working as a team member in the Worker Protection Admin Unit, the Administrative Assistant 1 will provide administrative office support. Specific activities performed are: Ensure office supplies are ordered as necessary Submit SFS requests for office equipment or supplies Ensure safety & enforcement equipment including jackets, hard hats, vests, etc. are secure and inventoried on SharePoint Open mail and distribute to the appropriate staff Request repairs for any office equipment Ensure confidentiality of all areas and records Maintain office calendars for WP equipment (Drones, tablecloths, etc.) Maintain office outlook mailboxes (WPA, Enforcement, Drone) and directing the email to the appropriate person for answer as well as maintaining the mailbox filing. Mail equipment to staff. Copying, Scanning, Stapling, Filing in Folders material for training, events and meetings Complete all mandatory training as required Receiving and maintaining requests for use of UAS by WP divisions Ensure UAS are secure in office when not in use. Distribute drones to pilots and ensure all accessories are included and in good working condition. Complete drone checklists Maintain spreadsheets for JTF and PI requests Special assignments from Deputy Commissioner/Associate Commissioner, WP Project Coordinator, Admin Specialist 2 or 1.MINIMUM QUALIFICATIONS:This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.NY HELPS Non-Competitive Minimum Qualifications:Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.Note: It is essential that you describe your qualifying education and/or experience as completely as possible on your application. Omissions or vagueness may not be interpreted in your favor.It is expected that employees hired under

Similar Jobs

IMMEDIATE HIRE CUSTOMER SERVICE

Aston Carter • Latham, NY • 2h ago

Management & Administrative

About the Role As a Customer Advocate, you'll be the face of Carvana, delivering a seamless and exceptional car-buying experience. You'll handle 6-8 customer appointments daily, traveling in a company-provided vehicle to...

2h ago

Go to Apply

Global Sales Account Manager

SHI • Albany, NY • 3h ago

Management & Administrative

About Us Since 1989, SHI International Corp. has helped organizations change the world through technology. We've grown every year since, and today we're proud to be a $15 billion global provider of IT solutions and servi...

3h ago

Go to Apply

Mid-Market Account Manager

FranklinCovey • Albany, NY • 3h ago

Management & Administrative

"We enable greatness in people and organizations everywhere. " FranklinCovey (NYSE: FC) is the workplace of choice for Achievers with Heart . We are one of the largest and most trusted leadership companies in the world,...

3h ago

Go to Apply

Manager - Supply Chain Systems

Cardinal Health • Albany, NY • 3h ago

Management & Administrative

? Job Summary The Manager - Supply Chain Systems is the Demand Planning subject matter expert, responsible for executing implementations and new capabilities, while supporting 300+ Kinaxis users across the organization....

3h ago

Go to Apply

Product Manager

Meta • Albany, NY • 3h ago

Management & Administrative

Summary: Meta Product Managers work with cross-functional teams of engineers, designers, data scientists and researchers to build products. We are looking for extremely effective Product Managers to help innovate and exe...

3h ago

Go to Apply

Product Manager

Meta • Albany, NY • 3h ago

Management & Administrative

3h ago

Go to Apply

Prosecutor: Office of Special Investigation Downstate

New York State Office of the Attorney General • Nassau, NY • 3h ago

Management & Administrative

Criminal Justice DivisionOffice of Special Investigation-Downstate Locations Assistant Attorney GeneralReference No. OSIAAG3794Application Deadline is July 25, 2025Salary Range: $83,594 - $178,463 + $4,000-$2,000 in loca...

3h ago

Go to Apply

Administrative Assistant 1, SG-11, Administrative Assistant TR 2, (Equated to SG-10), Administrative Assistant TR 1, (Equated to SG-8)(NYHELPS)Item#07841

New York State Civil Service • Albany, NY • 3h ago

Management & Administrative

NY HELP Yes Agency State Comptroller, Office of the Title Administrative Assistant 1, SG-11, Administrative Assistant TR 2, (Equated to SG-10), Administrative Assistant TR 1, (Equated to SG-8)(NYHELPS)Item#07841 Occupati...

3h ago

Go to Apply

QC and QA Administrative Assistant; Pharmaceutical Services

Curia • Rensselaer, NY • 3h ago

Management & Administrative

QC and QA Administrative Assistant Position overview The QA/QC Administrative Assistant performs a wide range of clerical, administrative and general office duties in support of management at the RLS Curia site. This pos...

3h ago

Go to Apply