ADMINISTRATIVE ASSISTANT II - SES - 64003991
Date: Jun 24, 2025
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\operations/human\resource\management/for\job\applicants/e\verify) .
Requisition No: 855617
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT II - SES - 64003991
Pay Plan: SES
Position Number: 64003991
Salary: $42,000 - $43,000 depending on experience
Posting Closing Date: 06/27/2025
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Internal
Your Specific Responsibilities:
This is an advanced level position coordinating and supervising the functions of the clerical area. Review, assigns, prepares and tracks billing correspondence assignments. This position will directly supervise 3 full time employees (Senior clerks). This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.
Establishes effective training methods as necessary and meets regularly with employees to ensure the established criteria are met.
Works with Assistant Director and Nursing Director to analyze operating practices and procedures to create new or to revise existing methods in the clerical area. Studies management methods to improve workflow, simplify reporting procedures, or implement cost reductions in the clerical area.
Acts as billing administrator and assumes responsibility of all billing and accounts receivable functions. Responsible for overseeing the accuracy of all billing, reviews billing and service reports for compliance of billing hierarchy, service providers, billing providers and proper use of sub codes for accurate revenue coding. Responsible to electronic billing records and ensures that corrections are made and claims are resubmitted for payment. Responsible for provider enrollment of physicians to various groups for all third party billing. Prepares and maintains records and reports, such as recommendations for solutions of clerical problems, report applications and clerical orders.
Assists the business office and clinical programs to analyze operating practices and procedures to create/revise existing methods to improve processes. Studies administrative and clinical methods to improve workflow and simplify reporting procedures or implement cost reductions. Interprets administrative and operating policies and procedures.
Maintains clinical licensure for AHCA and 340B for pharmacy registration. Ensures Medicaid Provider renewal is complete/updated as required.
Monitors Health Management System for accuracy, integrity and system performance. Assists staff with coding, laboratory and billing issues to improve accuracy and functionality. Responsible for training staff in eligibility for client services.
Responsible for training her staff in Health Management System (HMS) including client registration, scheduling and billing. Ensures demographic and financial information is recorded in HMS. Reviews end of day reports to ensure the collection of fees is accurate and investigates discrepancies. Responsible for duplicate client resolutions. Works with medical and clerical staff on matters regarding administrative aspects of Medical Records. Ensures proper documentation is collected and filed properly in medical records. Directs all aspects of Medical Records including securing, processing, preserving, retrieving and destruction of inactive records. Gives direction on coding, classification and filing of records. Processes subpoenas regarding client medical information following related policy and procedures. Acts as administrator for PEPW program. Ensures security training is provided annually to all staff who access these applications. Responsible for FP Waiver Eligibility Program. Ensures annual required training is documented. Ensures compliance with Family Planning eligibility guidelines and maintains record of staff training. Serves as administrator for FLMMIS and Availability. Trains staff for proper use to accurately determine eligibility for Medicaid and other third party insurance. Determines the need for purchasing of supplies and equipment for clerical department. Oversees department inventory to ensure of adequate supplies. Reviews accountability for supplies and equipment inventory.
Performs other duties as assigned by supervisor.
Required Knowledge, Skills, and Abilities:
Understanding written sentences and paragraphs in work related documents;
Communicating effectively with others in writing as indicated by the needs of the audience;
Adjusting actions in relation to others' actions; reorganizing information to get a better approach to problems or tasks; managing one's own time and the time of others;
Talking to others effectively to convey information; Knowing how to find information and identifying essential information;
Assessing how well one is doing when learning or doing something; Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work
Knowledge of administrative and clerical procedures and systems; Knowledge of principles and processes involved in business and organizational planning, Coordination and execution, leadership techniques and production methods
Knowledge of computer software including applications.
Qualifications:
Minimum -
Ability to motivate, develop, and direct people.
At least two years of experience billing services in a health care setting
Experience with Microsoft Word and Excel
Knowledge of medical insurances
High School Diploma
Preferred -
1-3 years supervisory experience.
Associate degree or higher
Recent experience working in public health.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
415 E. Noble Ave. Bushnell, FL 33513
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
BUSHNELL, FL, US, 33513
Nearest Major Market:Orlando
