(Construction) Administrative Assistant

Aston Carter • New Hyde Park, NY • 1d ago

Job Title: Administrative Assistant

Job Description

We are seeking a dedicated and organized Administrative Assistant to join our team. The successful candidate will contribute to the effective management of data and documentation using QuickBooks and other platforms, ensuring smooth and efficient operations.

Responsibilities

Enter data from facility management into QuickBooks, with QuickBooks experience being advantageous.

Generate, customize, oversee, and monitor invoices using QuickBooks.

Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.

Maintain multiple hard copy files and ensure proper statuses are being used.

File documents throughout the day and follow up on multiple tasks.

Arrange electronic files for easy access and retrieval.

Address and respond promptly to inquiries from various clients.

Communicate effectively within a team environment.

Take notes during meetings and training sessions for future reference.

Essential Skills

1+ year of office/administration experience within the construction industry is required

Computer savvy with proficiency in Microsoft Office Suite.

QuickBooks experience is preferred

Detail-oriented with the ability to understand and meet deadlines.

Strong organizational skills and ability to follow up on tasks.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Hyde Park,NY.

Application Deadline

This position is anticipated to close on Jul 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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