Senior Administrative Assistant, Oracle Customer Success Services (CSS) - Redwood Shores, CA

Oracle • Redwood City, CA • 8h ago

Job Description

This Senior Administrative Assistant will be based within a commutable distance our Oracle's Redwood Shores, CA office and will provide administrative/clerical support to multiple high level (VP and above) executives in a fast paced environment.

Responsibilities

Provide administrative support to relieve executives and senior leaders of administrative and clerical details.

Proactively manage complex and dynamic calendars across multiple global time zones, anticipating and resolving scheduling conflicts.

Coordinate on site and off site events including booking venues, catering, and travel arrangements, ensuring all logistics are handled efficiently.

Process and reconcile complex expense reports, ensuring accuracy and timely submission.

Provide coverage and support to other executives and administrative personnel (peers), as needed.

May work on special projects, as needed.

May participate in operational task forces, as needed.

Preferred Qualifications

At least 3-5 years of experience supporting multiple high level executives (VP, GVP, SVP, EVP) and senior leaders (Directors, Senior Directors) in a large, fast-paced, global organization.

Experience managing multiple calendars and coordinating meetings, travel, expense reimbursement, etc.

Experience as a point of contact for new hires, IT, Facilities, etc.

Demonstrated experience in all MS Office suite of products, proficient in video conferencing platforms such as Zoom and familiar with use of the Slack chat tool. Ability to quickly learn new tools and technologies.

Excellent communication and interpersonal skills, with the ability to build strong relationships with executives, colleagues, and external customers and partners.

Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. Exercises judgment within defined procedures and practices to determine appropriate action. Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 2 - 4 years of related experience.

About Us

As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.

We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.

Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing accommodation-request_mb@oracle.com or by calling +1 888 404 2494 in the United States.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

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