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Administrative Assistant

Kelly Services • Birmingham, MI • 15h ago

Job Title: Administrative Assistant Finance Department

Location: Remote

4-6 month project

$20-$25 based on experience

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Finance Department. This remote position plays a key role in maintaining accurate financial records, supporting accounts payable and receivable processes, and ensuring smooth job and vendor tracking.

The ideal candidate is efficient, dependable, and comfortable working with accounting platforms like QuickBooks Online and third-party billing systems. If you enjoy keeping things organized, entering data with precision, and helping a team run smoothly, we¿d love to hear from you.

Key Responsibilities

Vendor and Job Tracking

Review and verify vendor invoices for accuracy and appropriate job alignment.

Enter and update job information in the job tracking system.

Archive and reconcile completed jobs.

Complete and submit Interstate Credit Reference forms as needed.

Data Entry & Financial System Support

Accurately enter vendor bills into QuickBooks Online (QBO).

Assist with inputting financial metrics and KPIs into tracking tools.

Invoicing & Accounts Receivable

Prepare and submit invoices through third-party platforms, including:

Lessen

Service Channel

Concentra

Maintain and update accounts receivable reports and follow up as directed.

Qualifications

High school diploma or equivalent required; associate degree or coursework in accounting, business, or a related field is preferred.

Minimum 1 year of experience in an administrative or finance support role.

Experience with QuickBooks Online (QBO) and Microsoft Excel preferred.

Strong organizational skills and attention to detail.

Ability to manage multiple priorities and meet deadlines.

Excellent communication skills and a positive, team-focused attitude.

Must be comfortable working remotely and independently.

What We Offer

Fully remote work environment

Collaborative and supportive team culture

Opportunity to grow within the finance and operations side of the business

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

With Kelly ® , it all adds up.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our financial staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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