Office Administrator - Part Time - JR0003582-3804

Ring Containers • Rockford, IL • 1d ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12807198 Job Purpose

To use your unique talents, experience, skills, education and enthusiasm to complete the Operations team and to recognize that your contribution is essential to the vision of Ring Container Technologies.

Key Responsibilities and Duties

Responsible for the coordination of a variety of administrative

functions which may include, shipping, receiving, production reports, employee records, and associated paperwork, recruiting and interviewing, as assigned and under the direction of the Plant Manager or Office Manager, in compliance with corporate policies and procedures.

Perform Employee Services responsibilities at the plant, to include

but not limited to:

Ongoing recruiting of talent and open positions

Initiate and ensure completion of candidate/new hire

assessments, background screenings and e-verify documents.

Set up & maintain employee Workday files and associated

documents

Maintain employee vacation requests, medical records, training

records, etc.,

Act as liaison between employee and plant/upper management

Perform new hire orientation

Perform new hire and/or random drug testing

Maintain employee files, vacation request, and new hire

documentation

Benefits

Administer enrollment and coverage changes

Liaison with plant employees

Promotes company wellness program

Coordinate employee training when policy changes occur

Answer telephone and greet visitors in a professional and courteous

manner consistent with Ring Container Technologies standards

May communicate with customers on requests, complaints,

Direct calls to appropriate individuals, take/relay accurate

messages, and screen calls when necessary

Maintain visitor log and call log

Greet applicants and accept applications

Maintain confidentiality agreement files; ensuring all new and

returning visitors sign agreement on an annual basis

Maintain sufficient office supply and cleaning supply levels

Coordinate purchase needs with all staff members

Maintain all supply purchases within assigned budget

Maintain housekeeping in front office, storage closets, break

room and restrooms

Schedule and coordinate plant programs, including but not limited to

hearing tests, training, picnics, community events

Assist with travel for employees participating in events outside

of normal plant operations

Prepare memos, letters, meeting minutes, etc., as requested by Plant

Manager

Maintain petty cash fund, balances and file reports to headquarters

Complete UPS and Federal Express records for shipment

Forward delivery receipts and approved invoices to headquarters

for timely arrival

Attend all training and meetings designated for the Office

Administrator position

May perform duties and responsibilities of Warehouse Manager as

needed

Must have excellent communication skills; ability to interact with

applicants, employees at various plant locations, as well as all headquarters employees and company sales group. May also interact with supplier representatives, sales and accounting, as well as plant visitors.

Experience, Educational and Technical Qualifications

High school education or equivalent. One semester of basic language computer or one year equivalent experience. Must be able to use computer with word processing, database and spreadsheet software, fax machine, and general office equipment. Should have valid driver license; may be required to travel by whatever means the company considers appropriate.

Ring Container Technologiesis an equal opportunity employer. It is the policy of Ring to apply recruiting, hiring, training, promotion, compensation and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information.

Pay Range:

\$21.15 - \$31.10

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