Administrative Assistant

Robert Half • Inglewood, CA • 1d ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in Inglewood, California. This is a long-term contract position offering an opportunity to work in a dynamic environment, supporting various organizational functions and ensuring smooth operations. The ideal candidate will play a key role in maintaining records, assisting with financial tracking, and supporting both staff and client needs.

Responsibilities:

Maintain and update central databases for client and program information using tools like Microsoft Excel, QuickBooks, and other platforms, while ensuring compliance with funding requirements.

Provide support to the Case Management department by organizing files, preparing for audits, and addressing any deficiencies.

Handle rent collection and tracking, including issuing receipts, maintaining calculations and waivers, and generating compliance reports.

Manage petty cash accounts by tracking distributions, submitting reimbursement requests, and reconciling accounts while preparing regular reports.

Oversee the reconciliation and deposit of site cash accounts, money orders, and checks, including donations and store revenue.

Monitor inventory levels, coordinate approved purchases, submit orders, and manage vendor balances.

Collaborate with program staff to process requests for supportive service funds to address client needs.

Assist with financial tasks, including coding deposits and expenses, and ensuring timely documentation.

Compile and maintain data for grant applications, budget tracking, and billing processes.

Support event planning activities, such as organizing volunteer projects and periodic events for donors, partners, and clients. Requirements - Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

Strong skills in answering inbound and outbound calls, email correspondence, and scheduling appointments.

Experience with data entry and maintaining accurate records.

Excellent customer service abilities and interpersonal skills.

Familiarity with financial tracking and reconciliation processes.

Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Detail-oriented with strong organizational skills.

Previous experience in administrative support or a related role is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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