Overview
The AI and Data Analytics Division, part of the National Security Directorate, combines profound domain expertise and creative integration of advanced hardware and software to deliver computational solutions that address complex data and analytic challenges. Working in multidisciplinary teams, we connect foundational research to engineering to operations, providing the tools to innovate quickly and field results faster. Our strengths are integrated across the data analytics lifecycle, from data acquisition and management to analysis and decision support.
Responsibilities
The National Security Directorate's Artificial Intelligence and Data Sciences Division is seeking a dedicated and energetic administrator to join our team. This full-time role requires commitment to a regular 40-hour workweek, Monday through Friday. As the Group Lead Administrator, you will have the opportunity to play a crucial role in supporting our national security mission by organizing and executing essential tasks. In this position you will play a key role in supporting the Operational Readiness & Enablement (ORE) Group Leader, leading a small team of administrators within the group, and collaborating with the division's full administrative team to ensure seamless operations. This is a lead position and is ideal for a driven individual seeking to demonstrate impact, leadership, and contribute to team development. This is a unique opportunity to be at the forefront of our mission, driving success and innovation within the national security landscape.
Provide high-level administrative support to the Software Engineering & Architectures Group, an energetic and fast-paced team of nearly 70 software engineers dedicated to delivering mission-critical analytics in support of national security. This role involves closely collaborating with the group lead to oversee group activities while also supporting various sponsor-funded projects and external sponsor engagements. Key duties include managing schedules, emails, and travel, fielding phone calls, welcoming and directing visitors, word processing, spreadsheet and presentation creation, and task monitoring.
Specific administrative duties and expectations encompass:
Exercising a high degree of sensitivity and confidentiality in handling business and personnel information, events, and activities.
Demonstrating exceptional customer service skills and operating effectively within a fast-paced environment with conflicting priorities.
Maintaining communication with staff and all management levels, both internal and external, including occasional interaction with other organizations.
Collaborate effectively with other administrators within the Division
Participating in an administrative team for information-sharing and networking, attending group meetings, and providing backup support during other administrators' absences.
Leading or participating in small teams to address and resolve issues or challenges.
Navigating daily tasks with independent judgment while receiving general guidance on complex new assignments.
Managing emails efficiently and accurately, with experience in overseeing multiple and constantly changing calendars.
Providing administrative assistance for a wide range of projects and programs.
Possessing working knowledge of departmental and company policies, procedures, and practices.
Preparing, proofreading, and editing written correspondence and documents with meticulous attention to detail.
Demonstrating thorough understanding of related systems and software applications.
Completing complex tasks and mentoring others to achieve operational proficiency, including guiding junior administrative staff.
Coordinating group events, off-sites, and activities, managing logistics for meetings and events meticulously.
Processing a high volume of standard forms, including awards, purchase requisitions, expense reimbursements, and personnel requisitions.
Coordinating complex travel arrangements for employees and visitors.
Supporting classified visits and ability to obtain and maintain security clearance.
Must be able to demonstrate proficient use of standard office equipment; demonstrate proficient use of MS Office Suite; prioritize work, and coordinate calendars/schedules; be responsible for commitments and action items.
Must understand office support functions and possess the ability to apply procedures, work independently, and direct workflow of others as appropriate and effectively. Must be able to identify potential administrative problems/areas for continuous improvement and recommend
Must be willing to work on-site at PNNL's Richland campus up to 5 days a week
Independently make decisions; positively interact with a wide variety of PNNL staff and clients of all levels; resolve and/or advise management on a wide range of administrative issues; provide training and guidance to less senior or new staff when necessary.
Excellent communication skills, written and verbal
Experience identifying potential administrative problems/areas for continuous improvement and recommending solutions and assisting with implementation.
**PNNL has offices in both Richland, WA and Seattle, WA. This position is for an on-site administrator located at either the Richland or Seattle office.
Qualifications
Minimum Qualifications:
High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-
AA degree or higher and 4 years of relevant experience in an administrative environment.
Experience in planning meetings and coordinating travel.
Preferred Qualifications:
Proficiency in standard office equipment and MS Office Suite, MS Office Forms, MS Teams Features, SharePoint, Jira/Confluence.
Capability to prioritize tasks and coordinate calendars/schedules, ensuring accountability for commitments and action items.
Understanding of office support functions with the ability to apply procedures to daily activities.
Work independently and effectively direct/delegate work to others.
Adept at identifying administrative problems and areas for continuous improvement with recommendations for solutions.
Independent decision-making skills.
Ability to engage positively with diverse PNNL staff and sponsors.
Capability to resolve and advise on a range of administrative issues.
Providing mentorship, training, and guidance to less experienced staff, as necessary.
Excellent communication skills.
Experience in identifying and recommending solutions for potential administrative challenges and assistance in implementing improvements.
Familiarity with PNNL business systems and requirements.
Familiarity supporting DOE-IN projects and priorities.
Familiarity with classified subject areas, systems, and policies.
Experience with planning meetings and coordinating travel, including classified meetings and visits.
Additional Information
This position requires the ability to obtain and maintain a federal security clearance.
Requirements:
U.S. Citizenship
Background Investigation: Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.
*Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.
Testing Designated Position
This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.
About PNNL
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State-the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab's campus is only a 45-minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence and Equal Employment Opportunity
Our laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov .
Drug Free Workplace
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.
Security, Credentialing, and Eligibility Requirements
In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.
For foreign national candidates:
If you have not resided in the U.S. for three consecutive years, you are not eligible for the PIV credential and instead will need to obtain a favorable Local Site Specific Only (LSSO)risk determination to maintain employment. Once you meet the three-year residency requirement, you will be required to obtain a PIV credential to maintain employment.
Mandatory Requirements
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a "country of risk" without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
Rockstar Rewards
Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
Research Associates excluded.
**Once eligibility requirements are met.
Click Here For Rockstar Rewards (https://careers.pnnl.gov/rockstar-rewards)
Notice to Applicants
PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual's relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.
As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position @type, and individual qualifications and skills relevant to the performance of the position.
Minimum Salary
USD $27.98/Hr.
Maximum Salary
USD $40.87/Hr.
