Receptionist/Administrative Assistant

Stantec • Mequon, WI • 12h ago

At Stantec, we have some of the world's leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we're building a stronger, more resilient Stantec every day.

Your Opportunity

We are currently seeking a Receptionist/Administrative Assistant to manage the front desk and support operations in our Mequon, Wisconsin office. An integral member of the Administrative Team, this position performs various support services for the Milwaukee area offices, colleagues, and project teams that vary from day to day. The successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and communication skills, possess excellent client service skills, hold strong organizational skills with the ability to focus on multiple tasks and changing priorities, and have confidence in dealing with a wide range of internal and external clients. Opportunities abound to grow and develop within our company including opportunities to support with Marketing, Grant Writing, Research, and Project Management Assistance.

Your Key Responsibilities

In this position, you will be responsible for diverse functions that include but are not limited to the following:

Maintain office security by following safety procedures and controlling access via the front desk (monitor logbook, issue visitor badges, etc.).

Answer phones and greet guests.

Perform clerical and administrative functions such as filing, sorting, mail and package handling, and scheduling appointments/events.

Assist with event planning and preparation.

Order office supplies and maintain supply inventory including kitchen and coffee service.

Review and submit invoices for payment to Accounts Payable.

Monthly Health and Safety checks on equipment such as AED, fire extinguisher, and first aid kits.

Assist with printing, laminating, binding documents.

Order promotional materials.

Ensure proper operation of printing and laminating equipment such as completing preventative maintenance requirements and calling for repairs.

Format internal and external memos, letters, correspondence, and reports.

Support HR and the onboarding process.

Manage fleet vehicles.

Perform other administrative duties as requested.

?Your Capabilities and Credentials

Strong written and verbal communication skills.

Ability to provide follow up in a timely manner and prioritize multiple tasks.

Ability to work effectively within a group, as well as independently, and enjoy working with different personality styles and management levels.

Keen attention to detail in all tasks.

A willingness to work overtime occasionally to meet deadlines.

Possess intermediate to advanced skills in Microsoft products that include Outlook, Word, Excel, and PowerPoint.

Skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, calendars, and applications that include Teams and Adobe.

Strong work ethic.

Openness to new learning.

Education and Experience

Minimum of High School Diploma or equivalent.

Minimum of two (2) years' experience working in a professional office environment.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

Primary Location: United States | WI | Mequon

Organization: BC-2225 Shared Services-US Milwaukee WI

Employee Status: Regular

Job Level: Nonmanager

Travel: No

Schedule: Full time

Job Posting: 18/06/2025 07:06:16

Req ID: 1001107

Stantec

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