Administrative Assistant

Aston Carter • Wayne, NJ • 5h ago

Job Title: Administrative Assistant

Location: Totowa, NJ

Job Type: Temporary (3-Month Assignment)

Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant for a 3-month temporary assignment in Totowa, NJ. This role supports multiple departments including Human Resources, Operations, and Environmental Health & Safety. The ideal candidate is a proactive team player with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Comply with all Good Manufacturing Practices (GMP), safety, and environmental regulations.

Provide administrative support across departments, including scheduling, data entry, and document management.

Assist Human Resources with pre-employment testing, interview coordination, and staffing agency communication.

Support onboarding and serve as a backup for new employee orientations.

Verify employee timesheets and manage Paid Time Off (PTO) accruals for union and non-union staff.

Track attendance points for union personnel and administer related bonuses and disciplinary actions.

Coordinate travel arrangements and expense reporting using Concur.

Manage office supplies, equipment maintenance, and vendor relationships for cost-effective procurement.

Organize and oversee special projects and corporate events.

Maintain office calendars, employee directories, and conference room schedules.

Serve as backup for receptionist duties, including phone coverage and visitor management.

Coordinate with IT and telecom vendors for service requests and equipment needs.

Oversee uniform and beverage service programs.

Required Skills & Qualifications:

High School Diploma or equivalent.

Minimum of 3 years of general administrative experience.

Proficiency in Microsoft Office Suite and general computer skills.

Strong organizational, problem-solving, and multitasking abilities.

Excellent customer service and interpersonal skills.

Ability to maintain accuracy and attention to detail in a dynamic environment.

Positive attitude and a collaborative, team-oriented mindset.

Preferred Skills:

Experience with ADP Workforce Now (WFN) and Concur.

Familiarity with union environments and attendance tracking systems.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Wayne,NJ.

Application Deadline

This position is anticipated to close on Jun 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Similar Jobs

Director, Operations Management

L3Harris • Carlstadt, NJ • 4h ago

Management & Administrative

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growt...

4h ago

Go to Apply

Customer Service Associate

Walgreens • Lyndhurst, NJ • 4h ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

4h ago

Go to Apply

Account Manager

Axis • Short Hills, NJ • 4h ago

Management & Administrative

This is your opportunity to join AXIS Capital - a trusted global provider of specialty lines insurance and reinsurance. We stand apart for our outstanding client service, intelligent risk taking and superior risk adjuste...

4h ago

Go to Apply

Customer Service Specialist

System One • Newark, NJ • 4h ago

Management & Administrative

Job Title: Customer Service Specialist Location: Newark, NJ Type: Contract Compensation: $19 - $22 hourly Contractor Work Model: Onsite Hours: Monday-Friday, 8am-5pm Description: Greet and assist walk-in visitors; direct...

4h ago

Go to Apply

Customer Service Associate

Walgreens • Clifton, NJ • 4h ago

Management & Administrative

4h ago

Go to Apply

Sr Account Manager - Pro AV

Resideo • Fairfield, NJ • 4h ago

Management & Administrative

Manage all aspects of engagements with existing and new customers for our organization. You will build relationships and understand customer business to provide appropriate products or solutions. You will define sales an...

4h ago

Go to Apply

Sr Account Manager - Pro AV

Resideo • Teterboro, NJ • 4h ago

Management & Administrative

4h ago

Go to Apply

Marketing Manager, US Product Marketing SM

BD (Becton, Dickinson and Company) • Franklin Lakes, NJ • 4h ago

Management & Administrative

Job Description Summary Accountable for the achievement of key marketing functional goals for select product lines in the Specimen Management portfolio and supports the achievement of key marketing functional goals with...

4h ago

Go to Apply

Customer Service Agent

Jet Aviation • Teterboro, NJ • 4h ago

Management & Administrative

Customer Service Agent Location: Teterboro, NJ, US, 07608 Flexible Work Arrangement: Onsite Job Category: Fixed Base Operations (FBO) Career Level: Graduate / Entry Level Requisition Id: 4132 Since 1967, Jet Aviation has...

4h ago

Go to Apply

Administrative Assistant, IT

Tiffany & Co. • Whippany, NJ • 5h ago

Management & Administrative

Position Overview The Administrative Assistant will support the operational and administrative needs of a department with primary support to the Vice President and team. Will support one VP in Paris, and other VP leaders...

5h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.