Administrative Assistant

Aston Carter • Pittsburgh, PA • 22h ago

Job Title: Administrative Assistant

Job Description

The Administrative Assistant will provide professional support to all staff, fulfilling a partial reception role that includes answering and directing telephone calls, delivering messages, greeting employees and visitors, and distributing visitor building access cards. Responsibilities also include scheduling conference calls, managing incoming and outgoing mail, coordinating catering for meetings, maintaining conference rooms and kitchen areas, updating office inventory supplies, and coordinating with local building management. Additional support will be provided as needed to other operational functions such as accounting, marketing, and human resources.

Responsibilities

Type, revise, and compile materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough drafts or corrected copies.

Proofread and edit documents for grammar, spelling, punctuation, and formatting.

Complete word processing and database administration tasks including letters, memos, reports, shipping labels, and excel spreadsheets.

Provide travel arrangements and miscellaneous engineering staff support tasks or administrative projects as needed.

Essential Skills

Strong administrative support and data entry skills.

Proficiency in Microsoft Office, including Word, Outlook, and Excel.

Ability to manage calendars and provide front desk support.

Strong grammar and proofreading ability.

Excellent computer skills, including Excel data entry and office support.

Additional Skills & Qualifications

High School diploma or equivalent; AS or BS preferred.

1-3 years of relevant experience in a professional office environment.

Excellent verbal and written communication skills, including grammar, punctuation, proofreading, and spelling.

Flexibility and ability to prioritize multiple tasks in a fast-paced environment.

Self-motivated, well-organized, detail-oriented, reliable, and punctual.

Ability to handle confidential information.

Prior administrative experience with a civil engineering consultant or architectural design firm preferred.

Work Environment

The role operates in an office setting, Monday through Friday, with negotiable start times of 7-4, 8-5, or 9-6. The office is located downtown and the position will assist the Transportation Team.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pittsburgh,PA.

Application Deadline

This position is anticipated to close on Jun 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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