HR and Finance Coordinator, Alumni Services - req14324-6689

University of Illinois • Urbana, IL • 5d ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12798400 **HR and Finance Coordinator

University of Illinois Alumni Association (UIAA)

ABOUT UIAA**

The mission of the University of Illinois Alumni Association (hereinafter, \"UIAA\") is to enhance and advance the relationship between the University of Illinois Urbana-Champaign (hereinafter, the \"University\") and all its alumni; to inspire lifelong loyalty and pride among alumni and friends by strengthening their relationship with the University; and to educate the public about the value of the University and its alumni. The objectives of this Association are educational and charitable. The Association functions as an advocate for the alumni and the University by informing interested parties of current issues, events, and accomplishments of alumni and the University. In fulfilling its mission, the Association may provide a variety of services to the University and its alumni.

ABOUT OUR ORGANIZATION STRUCTURE

The UIAA President reports directly to the Board of Directors (hereinafter, \"board\") of the 501(3) corporation, in addition to maintaining an ongoing dialogue with the Illinois Chancellor. All other staff report directly or indirectly to the President.

ABOUT THIS ROLE

The HR and Finance Coordinator role is responsible for duties related to employment and hiring practices, payroll processing, and employee benefits. The position serves as the primary point of contact for human resource, payroll, and benefits transactions. In addition, this role serves as a member of the Finance team with various accounting and finance related duties, including, but not limited to, cash receipts, invoicing, cash disbursements/accounts payable, clerical, and human resources. Work is performed in a hybrid work environment, with occasional light lifting. This is a hybrid-eligible role.

MAJOR DUTIES & RESPONSIBILITIES

Human Resources (60%)

Serve as a liaison between the office of Illinois Human Resources

and UIAA leadership on HR matters, including hiring, onboarding, employee relations, benefits, compensation, and other HR issues.

Compile and submit ADP payroll twice monthly on a strict deadline,

which consists of downloading and formatting CMS employee benefit deduction worksheets, making adjustments to employee benefits and voluntary benefits, both in the submitting worksheet and with the ADP processor, track and ensure taxation of employee benefits, obtain and process part-time employee time sheets, manage and submit payroll for approval, download proper reports and maintain several internal reports based off of the approved payroll.

Responsible for SURS monthly reporting and payment processing.

Provide support to staff regarding benefit changes in regard to

Benefits Choice selection and other voluntary benefit options available. Offer interpretation of HR policies, job duties, work conditions, wages, opportunities for promotions, provide staff counseling on personnel matters, and facilitate conflict resolution.

Serve as a Group Insurance Representative as required to participate

in the CMS benefit program.

Maintain and transfer monthly voluntary deductions via Corestream

ACH through bank.

Onboard new employees while ensuring proper federal and state forms

are accurate and complete.

Maintain proper federal I-9 files and maintain past and current

personnel files.

Respond to employment agencies regarding current and past employees.

Serves as a liaison between Systems HR and the UIAA leadership

including preparing information for new searches and employee onboarding. This includes scheduling interviews, managing on-site logistics for candidates and search committees, organizing resumes using Box or other digital tools for the search committees, and additional support as needed from the hiring manager.

Download quarterly and yearly state and federal payroll reports.

Complete exit checklist for all full-time employee departures.

Manage and monitor annual ethics training processes.

Manage and monitor conflict of interest (RNUAs) processing.

Aid in the facilitation of professional development workshops and

programs.

Accounting and Finance (40%)

Prepares and distributes monthly staff and constituent accounting reports, maintain the frequently changing list of constituent liaisons, ensures that the constituent groups maintain a positive checking account balance, update constituent signature cards, and provide customer service to UIAA staff and constituent groups.

Accounts Receivable: invoicing, vendor/charge code set up, recording incoming payments via credit card or check; collection of outstanding invoices, and monthly A/R report.

Assists with financial and compliance audits by external and internal auditors.

Assists with the preparation of and filing of the Association\'s tax and information returns.

Responsible for monthly credit card PCI compliance.

Directs and trains staff on the use of certain UIAA accounts such as UPS, corporate credit card, and Adobe ID. This also includes setting up th

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