Bible Media Group (BMG) Operations & Administrative Assistant

OneHope, Inc • Pompano Beach, FL • 10h ago

Job Summary

We are seeking a highly motivated, adaptable, and fast-paced Operations Administrative Assistant to support both our studio and organizational operations teams. This high-level, hands-on role requires a dynamic individual who thrives in a multifaceted environment, balancing administrative duties, project support, creative workflows, and logistical coordination. The ideal candidate is a proactive problem-solver, eager to learn, tech-savvy, and able to juggle multiple tasks across departments with grace, humility, and efficiency.

You will play a critical role in keeping our day-to-day operations running smoothly by managing details, anticipating needs, and ensuring team alignment. If you're energized by variety, love a challenge, and want to grow in a mission-driven media and ministry organization, we'd love to hear from you.

Essential Duties and Responsibilities

Include but not limited to:

Understand Bible Media Group and OneHope-their history, culture, governance structure, staff, board of directors, programs, projects, and key stakeholders.

Represent BMG with professionalism and clarity when interacting with internal and external stakeholders.

Provide high-level administrative support by coordinating travel arrangements, including booking flights and lodging, and assist with scheduling in-person and virtual meetings, events, and conference calls.

Support the management of calendars, deadlines, action items, and organizational priorities for the leadership team.

Assist with handling phone calls, physical mail, and any day-to-day communication tasks that arise.

Serve as a liaison between the BMG leadership team and the broader OneHope staff to ensure clear and consistent communication.

Balance Multiple tasks across all BMG functions including: Marketing, Communications, Strategy, Publishing, Operations, and various initiatives.

Monitor and respond to inquiries received through the "info@" email account or other public-facing contact points.

Serve as the main point of contact with the Accounting Department for invoice processing, contract tracking, and financial documentation; ensure proper budget coding and expense report submissions.

Manage the overall organization and upkeep of the BMG home office, including monitoring and replenishing supply inventory.

Take ownership of miscellaneous or one-time projects as assigned by BMG leadership. This may include research, logistics coordination, or team support as organizational needs evolve.

Help prepare meeting materials and ensure all participants are informed and equipped.

Assist with planning and hosting events, including flight arrangements, lodging, transportation, restaurant reservations, gift bags, hospitality needs, and onsite logistics.

Handle sensitive information and internal matters with a high degree of confidentiality and professional discretion.

Work collaboratively with the team to outline communication needs and ensure follow-through on tasks and points of action.

Education/Experience Required:

Associate degree

At least 2-year experience in support, administrative and planning roles.

Some experience in project management and event coordination.

Skills and Abilities

Computer literate: MS Office, FTP sites, Zoom, Project Management (e.g. Monday.com)

A fluent knowledge in English and Spanish language, verbal and written is preferred.

Ability to work with little supervision

Great communication and interpersonal skills, capable of maintaining strong relationships.

Strong time management/organizational skills.

Strong attention to detail, even under pressure.

Proactive and self-motivated.

A "doer" who is results-oriented, adept at planning, prioritizing, organizing, and following through.

A good listener, comfortable receiving input from many sources, and able to distill the salient points and action items.

Hospitable and able to communicate warmth in all forms of communication.

Use independent judgment and initiative in making sound decisions and in developing solutions to problems

Knows how to take on tasks and elevate them to ensure smooth project execution.

Independently prepare correspondence and memoranda in a clear and concise manner

Plan, organize, and schedule priorities for themselves and their team.

Accept and readily adapt to change, including changes in organizational/office structure, management, strategies, business processes and procedures, priorities, etc.

Manage assigned special projects.

Characteristics

A Godly character able to articulate and communicate the passion and vision of Bible Media Group, LUMO and OneHope

A Strong growing, personal relationship with Jesus Christ

A proven team player

Accepts direction and constructive criticism with a positive attitude

Self-starter

Work Environment

While performing the duties of this job, the employee is frequently required to stand; walk and sit. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

This position may require travel both domestically and internationally.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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