Assistant Executive Director

Robert Half • Redwood City, CA • 12h ago

Description

Non-profit is seeking a dedicated Assistant Executive Director to join our team in Redwood City, California. This is a Contract-to-permanent position that offers an excellent opportunity to support the organization's leadership in administrative, HR, and operational functions. The ideal candidate will bring strong organizational skills, attention to detail, and a collaborative approach to managing tasks effectively. This position requires full-time on-site work in Redwood City, CA.

Responsibilities:

Assist the Executive Director with daily administrative tasks, including scheduling, correspondence, and document preparation.

Process payroll, ensuring timesheets are accurate and submitted on time.

Serve as the primary point of contact for HR-related inquiries, liaising with external HR vendors and attorneys as needed.

Collaborate on updating employee handbooks and assist with occasional investigations when required.

Manage contracts with vendors, focusing on communication and ensuring alignment with member benefits.

Prepare and review income and expense reports, utilizing Excel for accuracy and tracking.

Support event coordination by organizing logistics, volunteer coordination, and financial reporting for monthly association events.

Ensure smooth communication across departments and maintain records related to compliance, employee training, and organizational policies.

Handle general administrative support, including expense reports and other operational tasks.

Utilize Google Suite and Microsoft Office tools to manage workflows and enhance team productivity.

Requirements

Qualifications:

Minimum of 5 years of experience in administrative support.

Experience with HR administration is preferred.

Experience in event planning, travel coordination, and logistics management.

Exposure to payroll oversight is preferred.

Exceptional organizational and communication skills, with the ability to manage multiple priorities.

Empathetic and detail-oriented approach when interacting with team members and stakeholders.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

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