City of Portland - Management Assistant I - Parking

Maine Employer • Portland, ME • 13h ago

This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1223263

The City of Portlands Parking Division is seeking a motivated, proactive individual to join its team as a Management Assistant I. The ideal candidate will have significant financial management skills, and the desire to help the Parking Director proactively manage the administrative, financial, communication, and strategic aspects of the Parking Division.

Position Overview:

The Parking Division manages on and off street parking to support the safety and parking needs of residents, visitors, businesses, and other departments helping to make Portland a safe, livable, and economically vibrant city. The Management Assistant serves as an integral member of the Parking Division leadership team. This position is responsible for overseeing the departments finances, vendor management, department communications and administrative operations. This individual will also play a critical role in assigned special projects and strategic initiatives.

Duties & Responsibilities:

Proactively manages all aspects of the departments finances, including budget, vendor relationships, AP/AR, purchasing cards, payroll, procurement, lease/rental agreements etc.

Oversees the administrative functions of the department, including general clerical duties, filing, answering phones, emails and assisting with other core functions of the division.

Manages public and internal-facing communications under the direction of the Director.

Partners with the Director on the strategic direction of the Division, including goal setting, policy drafting, and assisting with staff planning and allocation.

Assists with snow ban operations, facility projects and other special projects.

Acts as the Human Resources Liaison for the department, handling the administrative aspects of HR adjacent functions while referring substantive matters to the HR Department.

Work as a team player to support other members of the Parking Division.

Required Skills & Experience:

Graduation from a four-year college or university with a major in business, public administration, communications, or any equivalent combination of training and experience.

Excellent written and verbal communication skills; including the ability to present complex information in a clear and concise manner.

Excellent customer service skills and interpersonal skills.

Excellent technology skills, including experience with database management.

Experience analyzing a variety of administrative problems; making recommendations for their solution; and putting such recommendations into effect.

Ability to establish and maintain effective working relationships with department heads, departmental personnel, union representatives, other City staff, and the general public.

Preferred Skills & Experience:

Knowledge of public administration.

Knowledge of the principles and practices of financial management, accounting, and payroll administration, with a strong preference for experience in public accounting. Experience managing budgets with significant independence.

Indirect and direct supervisory experience

Applications accepted until filled.

Offers of employment are contingent upon the completion of a satisfactory criminal background check.

Salary & Benefits:

This is a Non-Union position (Grade C41) with an annual salary range starting at \$67,329.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.

City benefits include:

Free employee health insurance with the completion of wellness incentives

Thirteen paid holidays

Sick, vacation, and personal leave

Life, dental, vision, and income protection insurances

Choice of retirement plans, includinga pension plan

Fitness Reimbursement

Use of City recreation facilities

Discount on professional development programs through USM and Thomas College

Similar Jobs

Customer Service Associate

Walgreens • Old Orchard Beach, ME • 13h ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

13h ago

Go to Apply

City of Portland - Management Assistant I - Parking

Maine Employer • Portland, ME • 13h ago

Management & Administrative

This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1223263 City of Portland - Management Assistant I - Parking The City of Portlands Parking Division is se...

13h ago

Go to Apply

PT Customer Service Leader

Hannaford • South Portland, ME • 1d ago

Management & Administrative

Category/Area of Expertise: Retail Operations Job Requisition: 437823 Address: USA-ME-South Portland-50 Cottage Road Store Code: Store 08279 Front End (5151693) Hannaford Supermarkets started out as a fresh produce vendo...

1d ago

Go to Apply

Customer Service Associate

Walgreens • Windham, ME • 3d ago

Management & Administrative

3d ago

Go to Apply

Customer Service Representative

U-Haul • Portland, ME • 4d ago

Management & Administrative

Location: 411 Marginal Way, Portland, Maine 04101 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, motivated people for the position of Customer Service Repre...

4d ago

Go to Apply

Customer Service Associate

Walgreens • Scarborough, ME • 5d ago

Management & Administrative

5d ago

Go to Apply

Portfolio Operations Manager (Remote)

Cengage Group • Portland, ME • 5d ago

Management & Administrative

We believe in the power and joy of learning At Cengage Group, our employees have a direct impact in helping students around the world discover the power and joy of learning. We are bonded by our shared purpose - driving...

5d ago

Go to Apply

Security Account Manager At Idexx

Securitas Security Services USA, Inc. • Westbrook, ME • 5d ago

Management & Administrative

WE HELP MAKE YOUR WORLD A SAFER PLACE Securitas Security Services is now hiring for an Account Manager in Westbrook, Maine! The right candidate will have management experience, including: scheduling, interviewing, traini...

5d ago

Go to Apply

Senior Services Project Manager

Cornerstone onDemand • Portland, ME • 5d ago

Management & Administrative

Role Overview: As a Senior Project Manager in our Services Team, you will lead the delivery and implementation of the Cornerstone Galaxy Suite of products. You will work with some of the world's top organizations across...

5d ago

Go to Apply

Evening Operations Manager

Hannaford • Scarborough, ME • 6d ago

Management & Administrative

Category/Area of Expertise: Retail Operations Job Requisition: 437193 Address: USA-ME-Scarborough-31 Hannaford Drive, Route 1 Store Code: Store 08342 Management (5151497) Hannaford Supermarkets started out as a fresh pro...

6d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.