Administrative Assistant

FINCANTIERI BAY SHIPBUILDING • Sturgeon Bay, WI • 1d ago

JOB REQUIREMENTS: Position Title: Administrative Assistant Location of Position: United States -- Wisconsin -- Sturgeon Bay Business Group: Fincantieri Bay Shipbuilding Department: FBS Production - 530 Position Type: Full-Time; Permanent; Non-Exempt Reports To: Production Manager Position Summary: This position is responsible for performing a wide range of secretarial and administrative duties, coordinating information for the FBS production staff at our vast, 63-acre facility. Significant heavy manufacturing takes place both in several fab shops, as well as on the waterfront. The successful candidate will support the working men and women by performing word processing, spreadsheet development use, as well as limited development use of data bases. Detailed Description: Develops and maintains office forms and procedures, and assists with administrative tasks. Works with subject matter experts to write new work instructions, update existing work instructions and organize work instructions and operating procedures Composes @types and edits correspondence, reports, memoranda and other material. Oversees and administers the distribution of drawings and technical information to internal customers, external customers and vendors. * Create reports and project documentation in a final format from rough notes or drafts.

Operates other standard office equipment like copy and fax machines.
Ability and willingness to engage in highly energetic pursuits on the waterfront. Acts as receptionist by greeting, screening and escorting visitors to the appropriate party. Handles matters as needed and provides information as requested. Maintain a commitment to and promote the Quality and Environmental, Health & Safety Policies. \ Abide by and enforce all organizational policies and procedures. \ Participate in meetings of staff and special committees, as requested.
Coordinate large and small-scale meetings and events (venue, planning, IT needs, guest lists, transportation needs, food, deliverables from swag to documents, etc.), as well as coordinate payment and deliveries. Handle highly confidential information discreetly and confidentially. Maintain confidential electronic filing systems. Able to work with vendors, customers, owners on all repair and contract aspects, as well as all customer service and new construction aspects. Must be... For full info follow application link. Fincantieri Bay Shipbuilding is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. If you are an individual with a disability and you need assistance or an accommodation during the application process, email our Human Resources Department at Bayshipbuilding-HR@us.fincantieri.com. We promote a Drug Free Work Environment and require pre-employment drug testing as well as mandatory random drug testing. *** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/EF9756D5D4B9476E Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.

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