Country Finance and Operations Manager - Haiti
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Date:9 juin 2025
Lieu: Port-au-Prince, Haiti
Entreprise: Plan International
L' Organisation
Plan International est une organisation humanitaire et de développement indépendante qui fait avancer les droits des enfants et l'égalité filles-garçons ou l'égalité supp des droits pour les filles. Nous croyons au pouvoir et au potentiel de chaque enfant mais nous savons que cela est souvent balayés par la pauvreté, la violence, l'exclusion, les normes sociales et la discrimination. Et ce sont les filles qui sont le plus affectées.
En travaillant conjointement avec des enfants, des jeunes, des sympathisants et des partenaires, nous recherchons un monde plus juste et plus durable qui s'attaquent aux causes profondes des défis que les filles et les enfants vulnérables peuvent rencontrer.
Nous accompagnons, les filles et plus largements tous les enfants de la naissance jusqu'à l'âge adulte pour développer leur autonomie et leur donner la capacité de décider pour leur vie en situation de développement et/ou d'urgence. Nous stimulons des changements dans les pratiques et les politiques aux niveaux local, national et mondial grâce à notre portée, notre expérience et notre connaissance des besoins, des réalités et des inégalités.
Pendant plus de 85 ans, nous avons mobilisé d'autres optimistes déterminé·es pour transformer les vies de tous les enfants dans plus de 80 pays. Ensemble, nous n'arrêterons pas.
Jusqu'à l'égalité !
ROLE PROFILE
Title
Country Finance and Operations Manager
Functional Area (job family/role @type)
Technical Professional
Discipline/field
Finance and Operations
Specialism
Finance Management and Operations
Functional Reporting
Regional Finance and Operations Director
Reports to:
Country Director
Office location:
Haiti
Travel required:
20%
Geographical scope of role
Country Office
Effective Date:
Avril 2025
Level:
17
ROLE PURPOSE
Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children's rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 200 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We actively bring together children, communities and others who share our mission to create positive and lasting change in the lives of children and young people. We help children gain the skills, knowledge and confidence they need to claim their right to a full life, today and in the future. We pay particular attention to girls and women, who are most often left behind.
We are embarking on an ambitious and exciting change process to make the organisation more relevant, bold, engaging and effective in a dynamic and rapidly changing global @context, in line with Plan International's global strategy All Girls Standing Strong Creating Global Change (FY23-FY27).
The purpose of this role is to provide leadership over financial planning and analysis, providing business critical information to support management decisions making to enhance the effectiveness of activities to support achievement of Plan International Haiti's strategy. The incumbent will be responsible for the finance and operations staff and partner financial capacity strengthening, development and implementation of good internal controls, compliance at all levels, and utilization and safeguarding of assets according to PII approved policies and procedures.
MANAGEMENT SCOPE, REPORTING LINES, KEY RELATIONSHIPS
The role involves considering the financial implications of both strategic and operational plans, advising management on how to achieve optimal value for money; considerable forward thinking and analytical thinking are required.
This position is responsible for reviewing the entire PIH budget annually and can review all financial transactions and supply chain operations. Additionally, the job holder is responsible for ensuring that financial systems, procedures and controls result in efficient utilisation of resources and effectively manage risk.
Direct reports - Country Accountant, Supply Chain Coordinator
Key relationships
Internal
Country leadership team members
Regional Finance and Operations Director
GH finance and supply chain functional heads
Program Unit Managers and Project Managers
Regional Finance Business Specialist
Regional Finance Controller
Regional Project Finance Account Manager
FP&A Center Manager
Regional Supply Chain Specialist
Payment Center Coordinator
The supply chain and its teams
External
National and Local authorities
Tax authorities
Partner organisations
Other INGOs
LEVEL OF CONTACT WITH CHILDREN
Low contact: low interaction with children
PHYSICAL ENVIRONMENT
Typical Office environment with 20% travel in PIH's programming areas.
ACCOUNTABILITIES AND MAIN WORK ACTIVITIES Strategy, Planning & Budgeting
As a member of the Country Leadership Team, support the organisation in strategic and operational planning and budgeting; facilitate decision making to optimise value-for- money in the deployment of resources:
Analyse internal and external financial information and trends in external funding in order to identify issues that might impact on the financial wellbeing or viability of PIH
Contribute to the development of Strategic and Annual Business plans and Project Plans, advising management on the resource implications and drawing attention to any matters that warrant concern
Oversee the development of both long term and annual resourcing projections in consultation with the CLT, presenting to, and gaining approval from as required.
Act as focal point for the country annual budgeting process; provide support to the Finance management team to deliver good quality, timely, budgeting with budget-holders across the organisation.
Provide strategic oversight of critical financial decision making, including taxation (planning and transactions), financial asset management, treasury management.
Financial Analysis, Reporting & Advisory
Ensure that quality financial data analysis is provided on time to support budget-holders in decision making; support management to achieve value for money and manage finances in line with good practice and PI policies:
Oversee the financial reporting team, ensuring that all required financial reports are produced as required and in a timely fashion
Assure the quality and timeliness of key year-end financial reports as per the Plan International's Financial Reporting Timetable; likewise, for financial reports to donors
Effectively monitor both grant and sponsorship funds to ensure effective utilization of Plan's funds; highlighting any concerns to the CLT and any potential over or underspend.
Ensure that regular (quarterly and monthly) budget reviews are conducted and ensure the 'deed of variation' procedure is efficient and adequately resourced
Partner Monitoring & Capacity Building
Oversee the local partner financial management department, ensuring that partner assessments are completed, that liquidations are managed and monitored and that partner capacity building is delivered:
Ensure financial assessment of a partner is documented and dated as part of MOU/agreement with partners prior to any advance payments being made
Advise the Programme Implementation Team and Partnership Management on the needs of potential new partners for financial capacity-building, enhanced internal controls and appropriate risk management
Ensure that effective systems and procedures are in place and implemented to monitor payments to partners; ensuring partner expenditure is reviewed and tested on a sample basis by Plan and that payments are in line with partner agreements
Oversee the design, delivery and evaluation of financial capacity-building training to partners; trouble-shooting any instances of poor financial management by partners and adapting strategies to provide additional support
Accounting & Treasury
Oversee the accounting and treasury department, ensuring that financial controls are managed and that transactions are entered onto the system in a timely and accurate fashion:
Manage the accounting system effectively and accurately according to Finance Operations Management Standards and Plan's policy
Ensure cash is safeguarded and is managed to ensure operational needs can be met at the right time
Ensure that all financial transactions are filed with sufficient supporting documents for audit trail
Ensure that the team keeps abreast of changes in financial regulations and that PIE fully complies with all legal and statutory requirements from a financial perspective
Supply Chain (Administration, Purchasing, Logistics and Storage)
Execute supply chain operations in a compliant and efficient manner.
Develop grant proposals covering supply chain aspects.
Lead procurement planning and supplier agreements.
Manage logistics for regular operations and emergencies.
Maintain efficient internal controls and fleet management.
The position oversees the head of the supply chain, purchasing and logistics in emergencies.
Internal Control & Risk Management
Take responsibility as part of CLT for financial risk management in country; lead the development of PIH's control system and highlight any areas of concern to the relevant accountable managers:
Ensure that key financial risks are comprehensively mapped at all levels of PIH's operation; develop and implement risk mitigating actions
Ensure appropriate financial controls processes, procedures, systems are in place and adhered to; oversee the implementation global financial policies and procedures by PIH
Ensure delegation of authority and segregation of duties matrix is up to date and authorized in accordance with operations manual
Facilitate internal and external audit missions and ensure the final audit report is sent to key stakeholders on time; follow up to ensure that finance-related audit actions are implemented and action taken as required to address weaknesses in financial controls and procedures
Seek to create a culture of compliance and effective risk management through provision of training and coaching; assertively communicate any major and/or systematic procedural non-compliance to the CLT
Capability Building and People Management:
Provide overall vision and direction to the development of finance team in coordination, planning, prioritization, coaching and supervision.
Support staff to understand and comply with the organizational vision, mission, strategic direction and other organization policies.
Ensure the finance team operates as high-performance team and have clear accountability lines (direct and matrix)
Create a safe working place safeguarding.
Establish, communicate and monitor standards of performance and behaviours of the team through development of Individual Accountability Plans (IAP), and key performance indicators (KPI's) that are agreed annually, and monitored and updated regularly.
Support team members to gain the necessary skills through learning and development
Engage in the performance management of functional subordinates.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International's Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
Oversee properly induction of staff so as to understand their role in upholding Plan International's safeguarding and GEI policies;
Fully embed Plan International's global policies for Safeguarding Children and Young People and Gender Equality and Inclusion and their application in day-to-day work of the team;
Contribute to Plan International's global efforts (through Plan Egypt) to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted
LEADERSHIP COMPETENCIES
Setting and communicating ambitious but realistic work goals and priorities, explaining how these contribute to Plan International's purpose.
Setting high standards for self and others' behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
Holding self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
Creating a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
Motivating and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
Positive about change and supporting others in adjusting to it, helping them understand.
BUSINESS MANAGEMENT COMPETENCIES
Articulates the purpose, values, and global strategy to a range of audiences. Can explain how Plan International will deliver on its objectives through the theory of change and communicates the implications for their team.
Understands the purpose, lines of accountability and decision-making capacity for each structural element of the organisation. Helps their team to understand where they sit within the organisational structure.
Considerate of the political, economic, social and cultural climate of the local operating environment and the implications for our work and are aware of the local business environment, including financial, employment, and business laws.
Advanced knowledge of programmes according to Plan International's financial management procedures, including: the grant agreement process, the cost recovery process, forecasting, cost allocation principles, apportioned costs and scheduling and monitoring of expenditure, reports against programmes and budgets in line with the Funding and Sponsorship Agreement Document (FAD) and (SPAD).
Understands digital enablers to improve team performance and working practices. Encourages digital behaviours through role modelling, the personal development processes and capability building. Uses digital and technological tools to support the management of risk, activities and resources, and people and information.
Advanced knowledge of financial activities that comply with donor and organisational requirements, considering: waivers, permissions, document management and auditing.
Keeps abreast of internal and external changes or developments and supports their team to adapt accordingly.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE Qualifications/ experience essential:
Knowledge
A Master's Degree in Finance/Accounting
ACCA/CPA/CIMA fully qualified
Experience in a senior financial managerial position with a proven record of success preferably in INGO Sector or demonstrated equivalent combination.
Proven experiences and ability to coordinate and collaborate with different civil society and Community based organization.
Knowledge and understanding of the grants acquisition and management process and Finance' role in this, including cost recovery processes.
Knowledge and understanding of how to provide effective Finance support in the event of a disaster and how to prepare to do this.
Skills
-
Up-to-date knowledge of the operating environment and skills in @contextualizing operations.
Eloquent appreciation of budgeting and budgetary control;
Experience in leading team, coaching and mentoring, especially managing a large team.
Excellent experience in conflict resolution.
Results oriented and metrics driven
Exceptional time management and able to solve problems
Confident to present results to an audience
Strategic thinking, planning and creative problem-solving skills
Ability to work under pressure
Ability to collaborate with upper management to organize, plan and achieve company financial goals
Qualifications/ experience desirable:
-
Experience in managing humanitarian response and conflict @context;
Ability to influence without power.
Languages required
-
Excellent written and verbal communication skills in English, French and if possible Creole .
TECHNICAL COMPETENCIES
-
Excellent relationship building skills - networking, influencing and stakeholder management skills;
Understanding the nature, approaches and roles and responsibilities of actors, institutions and key movements relevant to our work and the interests of our Primary Impact Groups including understanding of how to strengthen and mobilise civil society;
Understands different approaches to developing programme/project logic and measuring results and outcomes; and their benefits and implications;
Advanced computer software skills, including Excel and financial software (e.g. SAP);
Strong in Financial Budgeting, Planning and Reporting;
Experience in capacity building;
Role model our values and behaviors both internally and externally;
Promotes equality, including gender equality, inclusion and girls' empowerment in Plan's work and in its work with partners;
The ability to build collaborative working relationships;
Ability to influence;
Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization;
Communicates effectively at a high level and with a range of appropriate styles for different audiences;
Builds capability through knowledge sharing, networking, mentoring, coaching and advocates the importance of knowledge management;
Ability to keep up to date with new accounting rules and regulations.
PLAN INTERNATIONAL'S VALUES IN PRACTICE We are open and accountable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Lieu de travail:
Type de role:
Se rapporte au:
Niveau:
Date limite:
L'application anticipée est encouragée, car nous examinerons les demandes tout au long de la période publicitaire et nous nous réservons le droit de fermer l'annonce en avant la date limite de dépôt des candidatures.
Veuillez noter que seules les candidatures et les CV rédigés en anglais seront acceptés.
Une série de contrôles préalables à l'embauche seront effectués conformément à la politique de Plan International sur la protection des enfants et des jeunes.
En tant qu'organisation internationale de développement communautaire centrée sur l'enfant, Plan International s'engage pleinement à promouvoir la réalisation des droits de l'enfant, y compris leur droit à la protection contre la violence et les abus. Cela signifie que nous avons des responsabilités particulières envers les enfants avec lesquels nous entrons en contact.
Plan International croit que dans un monde où les enfants font face à tant de menaces, il est de notre devoir de veiller à ce que nous, en tant qu'organisation, fassions tout ce qui est en notre pouvoir pour assurer la sécurité des enfants. Nous ne devons en aucun cas contribuer à nuire aux enfants ou à les mettre en danger.
Plan International mène une politique d'égalité des chances et encourage activement la diversité en accueillant des candidatures provenant de tous les domaines de la communauté internationale.
