Executive Assistant

Aston Carter • Minneapolis, MN • 1w ago

Job Title: Executive AssistantJob Description

The Executive Assistant will play a crucial role in supporting the office by answering phone calls, transferring them to the internal sales team, and assisting with payroll tasks. This position primarily supports the owner with bid preparations and procurement activities, and also assists the president with customer communications via emails and other channels.

Responsibilities

Answer and transfer phone calls to the internal sales team.

Assist with running payroll and other office support tasks.

Support the owner in preparing bids and purchasing activities.

Aid the president in managing emails and communications sent to customers.

Essential Skills

Proven administrative support experience.

Proficiency in Microsoft Office, including Word, PowerPoint, Outlook, and Excel.

Additional Skills & Qualifications

Experience with Microsoft Business Central.

1 to 2 years of relevant experience is preferred but not mandatory.

Work Environment

The Executive Assistant position is a full-time role situated at the front office. The company is a small, family-owned business where employees are valued and not just numbers. Most employees have over 20 years of tenure, reflecting the supportive work culture. The company offers comprehensive benefits and a generous retirement package, contributing 15% of annual earnings to the retirement fund, available at the end of employment. This position replaces the current Executive Assistant, who is retiring after 24 years.

Pay and Benefits

The pay range for this position is $22.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Jun 13, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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