Edison Works Engineering Administrative Assistant

GE Aerospace • Blue Ash, OH • 4d ago

Job Description Summary

Edison Works Engineering is responsible for the invention, design, development, and support of military jet engines, derivatives, and associated technologies. The Edison Works Engineering Administrative Assistant will be responsible for providing administrative support for up to three executive leaders along with their teams located in Evendale, OH. This role will perform a variety of daily tasks to ensure workspaces are operating efficiently, as well as owning or helping to keep long term projects on track. The ideal candidate for this role must be highly interpersonal and a proactive problem solver with exceptional communication skills and a meticulous attention to detail.

Job Description

Roles and Responsibilities:

Manage personal calendars, travel arrangements, expense reports, and communications.

Lead initiatives in resource allocation, facilities, travel, special events, and other projects as required.

Professionally handle sensitive information while ensuring confidentiality, and work to build consensus.

Communicate with management on logistical, organizational, and resource issues.

Proactively identify issues and drive resolution within functional area(s) of expertise.

Deliver special meeting/event planning and logistics including off site meetings, team engagement activities, retirement parties, etc.

Assist with the onboarding process of new employees, unclassified seating assignments, updating distribution lists, and maintaining organization charts.

Learn about Lean business principals and identify and drive process improvements and establish standard work.

Integrate and develop processes that meet business needs across the organization.

Monitor and maintain general consumable office supplies.

Draft, review, and send organization wide communications such as organizational announcements, newsletters, engagement events, etc.

Effectively communicate and provide recommendations to internal stakeholders through the analysis and presentation of relevant data.

Coordinate customer visits, visitor badging, tour requests, and catering.

Aid in communicating and improving company compliance within the section(s).

Qualification/Requirements:

High School Diploma / GED

Minimum of 5 years of secretarial, clerical, office management or administrative experience

Due to the nature of the duties of this position, this role requires the individual to obtain and maintain US Government Security Clearance; prerequisite for a security clearance is U.S. citizenship

Due to security requirements, the Edison Works Engineering Administrative Assistant must be able to work a majority of time in the office, acknowledging very limited ability to work remotely

Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening.

Desired Skills:

Associate or bachelor's degree from an accredited university or college

Strong computer skills with proficiency in Microsoft Applications (PowerPoint, Word, Excel)

Ability to operate within a fast-paced environment that requires high energy and a positive can-do attitude when faced with tight timelines

Prior experience working with GE Aviation (Edison Works) financial and program management tools

Prior working knowledge of GE Aviation (Edison Works) organizations, policies and procedures, including facilities and indirect sourcing

Prior experience working with engineers

Prior experience working with DoD customers

Strong interpersonal, leadership, organizational, and communication skills, with a focus on a teaming environment

A demonstrated self-starter with proven ability to perform at a high level autonomously

Strong oral and written communication skills

This role requires access to U.S. export-controlled information. Therefore, for applicants who are not asylees, refugees, lawful permanent residents or U.S. Citizens (i.e., not a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3), otherwise known as a U.S. Person), final offers will be contingent on the ability to obtain authorization for access to U.S. export-controlled information from the U.S. Government.

Additional Information

GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRights\10\20.pdf) . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: No

GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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