Accounting Associate

CNY Works, Inc. • Syracuse, NY • 1w ago

Job Title: Accounting Associate Department: Finance Reports To: Chief Financial Officer (CFO)

Hiring Range Based on Education and Experience: $28.57/hour - $31.87/hour

POSITION OVERVIEW: The Accounting Associate is a full-time, on-site role supporting the CFO and financial mission of the Agency by being a member of the CNY Works finance department cross-functional team whose primary role is to perform a variety of accounting and financial tasks. The Accounting Associate will perform complex clerical, bookkeeping, and accounting assignments and prepare financial statements and reports using accounting software.

POSITION ESSENTIAL FUNCTIONS: Reconcile Prepaid Expenses General Ledger (GL) Account monthly Perform daily bank reconciliation Monitor and ensure staff adherence to record retention policies in relation to financial records Create Service Contract Workbook emails Process checks weekly and ensure they are complete for CFO review Perform quality assurance on Incumbent Worker Training (IWT) and On the Job Training (OJT) accounts Review and authorize invoices entered into the MIP system for accuracy and validity Transfer hours worked from staff monthly time allocation sheets into MIP and other reports as necessary Prepare and execute NYSDOL monthly shared costs billing Review monthly purchase order report Prepare monthly accruals Act as backup when needed to perform payroll journal entries Perform regular rent adjusting journal entry after distribution codes are generated Prepare monthly account receivable invoice for NYSDOL and community partners Prepare bank deposits for CFO, take to bank as needed in CFO absence Obtain One Stop System Operator quarterly reports and invoices, process invoices, and ensure accurate and timely payment is made Prepare and review all program financial reports with program staff Assist CFO with WIOA monthly financial report Prepare quarterly NYSDOL common area charge (CAM) Ensure inventory is accurate and tracked accordingly for annual audits Assist with Program Reports Prepare, review, and distribute all annual 1099 forms Maintain active accounts with System for Financial Support (SFS) and System for Award Management (SAM) Assist CFO with CHAR500 Collaborate with CFO and assist in preparing the Agency's annual budget Collaborate with CFO and assist as needed with all financial audits Monitor MIP for Training Updates and advise CFO and team accordingly Other duties as assigned

ACCOUNTABILITIES: Meet position essential functions for quality and productivity. Adhere to agency policies and procedures. Satisfactorily perform activities supporting the financial operations of the Agency to include timely and accurate performance with strong work ethics, integrity, and reliability. QUALIFICATION STANDARDS: A bachelors degree in accounting or related field is preferred. An associates degree in accounting with a minimum of three to five years of experience will be considered. Non-profit accounting experience and grant allocation accounting knowledge is a plus. Attention to detail, time management, and impeccable organizational skills are critical attributes, including a high level of written and oral communication skills.

Proficiency in using Microsoft Office Suite including Word and Excel or similar software Ability to prepare and discuss Financial Statements Understanding of and ability to adhere to Generally Accepted Accounting Principles (GAAP)

http://www.cnyworks.com/about/careers please submit a resume and cover letter to HR@cnyworks.com and indicate in the subject line the position for which you are applying.

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