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Administrative Assistant

Robert Half • Holyoke, MA • 6h ago

Description

Job Description: Property Administrator

Location: Holyoke, MA

Employment Type: Contract to Hire

Overview:

Our client in Holyoke, MA, is seeking a skilled and dynamic Property Administrator to join their team. This role plays a critical part in ensuring the efficient management of their property operations while providing excellent customer service to tenants and stakeholders. The ideal candidate will have strong organizational skills, a proactive attitude, and the ability to multitask in a fast-paced environment.

Responsibilities:

Manage and maintain all property records, leases, and contracts, ensuring compliance with company policies and local regulations.

Serve as the main point of contact for tenant relations, addressing questions, requests, and concerns professionally and timely.

Coordinate property maintenance and repairs by liaising with vendors, contractors, and service providers, including scheduling and tracking completion.

Assist with vendor management processes, including reviewing invoices, requesting quotes, and maintaining vendor agreements.

Prepare and distribute tenant communications such as notices, reminders, and updates related to property operations.

Support the preparation of budgeting, forecasting, and expense tracking for property operations.

Organize and maintain property files, both physical and digital, to ensure accurate and accessible records.

Assist with coordinating property inspections and compliance activities, providing detailed documentation as needed.

Provide administrative support such as managing calendars, answering calls, and preparing reports.

Key Requirements:

Previous experience in property administration, real estate, facilities management, or a related field is highly preferred.

Proficiency in Microsoft Office Suite, particularly Excel, and property management software (e.g., Yardi, AppFolio, or similar platforms) is a plus.

Exceptional organizational and multitasking abilities with a high level of attention to detail.

Strong written and verbal communication skills, with a professional and positive demeanor.

Ability to handle sensitive information confidentially and work effectively both independently and as part of a team.

Knowledge of local real estate laws, tenant-landlord regulations, and property management processes is a bonus.

Requirements - Proven experience in customer service and handling inbound and outbound calls.

Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.

Strong organizational skills with the ability to manage schedules and appointments effectively.

Excellent written and verbal communication skills to handle email correspondence and phone calls.

Attention to detail when performing data entry and document preparation.

Ability to multitask and prioritize tasks in a fast-paced environment.

Previous administrative experience or equivalent qualifications.

Reliable and detail-oriented demeanor with a commitment to long-term success. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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