25-152 Administrative Assistant (AA1) - Center for Women & Gender Equity

West Chester University • West Chester, PA • 4h ago

Position Summary

Join a vibrant campus community whose excellence is reflected in diversity and student success. West Chester University of Pennsylvania's Center for Women & Gender Equity invites applicants for the position of Administrative Assistant.

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

The ideal candidate will demonstrate experience working with diverse college students; excellent communication and collaboration skills to develop and maintain relationships with campus partners; and strong organizational skills and attention to detail.

Responsibilities include:

Serves as first point of contact for the Center for Women and Gender Equity and notifies department staff when individuals are present for meetings

Answer and forward calls if necessary for the department main phone line and review/respond to/forward voicemails to the appropriate staff member

Maintain departmental email accounts and respond to routine inquiries

Coordinate, monitor and maintain shared department calendars

Produce outreach and notify CW&GE scholarship recipients of status

Independently research, purchase, and reconcile purchasing card requisitions for Center events based on requests from Center staff

Coordinate required processes for payment of purchase orders and requisitions and train other staff on processes if needed

Initiates and tracks completion of processes including work orders, student employment paperwork, and travel requests

Tracks departmental budgets, including grant budgets, and fulfills daily communication

Completes all necessary budget and expense transfers between Center accounts and institutional partners

Collaborate with campus partners including Payroll, Finance and Business Services, Financial Aid, and Human Resources to assist students with compensation and clearances

Other duties as assigned

Minimum Qualifications

Such training may have been gained through graduation from a four-year college or university

Any equivalent combination of experience and training

Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel

Required Knowledge, Skills & Abilities:

Some knowledge of the principles and practices of public administration

Some knowledge of the principles of governmental accounting, statistics, and public personnel administration

Some knowledge of the sources of information, methods, and techniques used in administrative research

Ability to carry out, with some supervision, staff assignments requiring the organization of material and development of procedures

Ability to conduct studies and analyze contributing to the development of sound operational procedures

Ability to speak and write effectively

Ability to establish and maintain effective working relationships with administrative officials, other employees, and the general public

Preferred Qualifications

-Experience working in a University setting

Advanced experience in Excel Workbook

Demonstrated experience utilizing Microsoft Office Suite to manage calendars and create communications

Customer Service experience

Excellent written communication skills

Special Instructions

Candidates should apply online at https://www.schooljobs.com/careers/wcupa.

To be considered for the position, applicants must upload the following:

Resume

Cover letter

List of references with contact information

Review of applications will begin immediately and continue until the position is filled.

Applicants must successfully complete the interview process to be considered as a finalist.

All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

Developing and sustaining a diverse faculty and staff advances West Chester University's educational mission. West Chester University is an Affirmative Action -- Equal Opportunity Employer.

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