Administrative Assistant

United Health Group • Worcester, MA • 12h ago

We are searching for a highly qualified Senior Administrative Assistant for Same Day Services. This position will support the Director, Department Chair, Site Chiefs, and the Leadership team. This position is responsible for proactive calendar management, planning / coordinating meetings, attending meetings and taking minutes, printing / copying documents, as well as supply ordering and supporting the needs within the department. This is a complex, fast pace working environment that requires an individual who is flexible, can manage multiple priorities and asks, has keen attention to details, is self - motivated and has exceptional organization skills Primary Responsibilities: \~ Provide administrative support in a manner consistent with the highest level of performance and professionalism \~ Support the Director, Chair / Chiefs, and Managers with proactive calendar management, distribution lists, communication cadence and event management \~ Schedule meetings as requested and facilitate meeting logistics (department meetings, conference room requests, catering, etc.) \~ Provide organized resources (itineraries, agendas, meeting materials) for upcoming meetings \~ Use various software including Microsoft Word, Microsoft Excel, Microsoft PowerPoint, to prepare presentations, reports, agendas and other communications \~ Proactively maintain and distribute lists as needed (e.g., organization charts, staffing lists, monthly reports, and contacts) \~ Develop processes to maximize efficiency of administrative duties \~ Support ad hoc project management activities as requested by team leaders \~ Post relevant documentation (i.e., meeting notes, PowerPoint decks, policies and procedures, general correspondence) onto relevant systems (i.e., Teams) and communication boards \~ Use relevant software applications (i.e., Microsoft Project, Word, Excel, PowerPoint, Outlook, Teams) \~ Monitor / oversee functional and employee office communications (i.e.., email, calendar, phones) for internal team members and take appropriate action, as needed \~ Coordinate multiple projects that may span multiple weeks with multiple stakeholders \~ Work from the ReadyMED Worcester office Required Qualifications: \~ High School Diploma / GED OR equivalent work experience \~ Must be 18 years of age OR older \~ Experience with coordinating large meetings, including virtual meetings and teleconferences \~ Experience with preparing correspondence to multiple levels of people using verbal / written communication and grammatical skills \~ Experience with managing multiple tasks / projects and deadlines simultaneously with attention to detail \~ Experience with working in a large, matrixed corporate environment \~ Intermediate (or higher) level of proficiency with Microsoft Office applications \~ Intermediate (or higher) level of proficiency with Microsoft Excel and Microsoft PowerPoint \~ Expert level of proficiency with Microsoft Outlook Calendar Management \~ Ability to travel up to 25% of the time \~ Ability to work any of our shift schedules during our normal business hours of 8:00 AM - 4:30 PM from Monday - Friday Preferred Qualifications: \~ 3+ years of administrative experience OR experience with supporting multiple executives within a fast - paced environment \~ Experience with working in a fast - paced matrix organization Click Here to Read Full Job Description

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PT Guest Service Rep

EXTENDED STAY Hotels • Westborough, MA • 1w ago

Management & Administrative

POSITION PURPOSE AND SUMMARY The Guest Services Representative (\"GSR\") position must demonstrate and promote a strong commitment to providing the best possible experience for our guests. This position is responsible fo...

1w ago

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Customer Service Representative

City of Worcester • Worcester, MA • 1w ago

Management & Administrative

SUMMARY: The City of Worcester seeks qualified applicants for the position of CUSTOMER SERVICE REPRESENTATIVE for the Worcester 311 Customer Service Center in the Department of Emergency Communications & Management....

1w ago

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