Project Administrative Assistant - Special Systems

Cupertino Electric • San Jose, CA • 18h ago

Posting Title: Project Administrative Assistant - Special Systems

Reports To: Vice President, Special Systems

Location: San Jose, California

Salary Range: $24.00/hour to $27.00/hour

Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE

For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.

THE COMMERCIAL TEAM

Our strong project management teams, dedicated in-house engineering resources and skilled union field staff work together seamlessly to deliver commercial projects that are as innovative and unique as the clients who build them.

ABOUT THE ROLE

The Project Administrative Assistant at Cupertino Electric provides daily support to the Commercial Interiors Team that includes Senior Project Managers, Project Managers, Assistant Project Managers, and Project Engineers. This role is vital in ensuring information flow between office, field, vendors, and general contractors.

Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors.

Coordination of job start and job close

Contract routing

Data entry for weekly field employee hours, processing of material to purchasing agent

Work with personnel to assist in data entry for job tasks

Maintain and update job files, controlled forms/logs

Order drawings for field/office personnel

Phones, copying, scanning and shipping

Skill: Applies acquired job skills and company policies and procedures to complete assigned tasks.

Job Complexity: Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.

Supervision: Normally follows established procedures on routine work, requires instructions only on new assignments.

ABOUT YOU

Excellent organizational, time management, and project management skills. Demonstrated ability to work effectively in a fast-paced environment

Outstanding communication skills (written and spoken)

Critical reasoning

Intermediate in MS Office, including Word, Excel, PowerPoint, Outlook

Oracle, JD Edwards are highly desirable

MINIMUM QUALIFICATIONS

Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify.

Education: High School Diploma or GED required.

Licensure/Certifications: None required.

Experience: Two (2) years of administrative experience required. Experience in the construction industry preferred.

*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

LI-JJ1

PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (https://consumer.ftc.gov/articles/job-scams)

CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at ceijobs@cei.com or 1-(877)-747-4CEI.

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