Administrative Assistant

Robert Half • Neptune, NJ • 19h ago

Description

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. This is a Contract to permanent position that offers the opportunity to support a dynamic design department while working remotely. Ideal candidates will have experience in detail-oriented office settings, particularly within construction administration, technical, or engineering environments.

Responsibilities:

Organize and maintain project documentation, including meeting notes, action items, and decision logs.

Assist project managers and engineers with scheduling, tracking deadlines, and ensuring proper document version control.

Manage project-specific SharePoint sites and coordinate stakeholder communications and meetings.

Provide basic Revit-related support, such as printing, without requiring advanced technical skills.

Ensure all documentation adheres to project requirements and accuracy standards.

Schedule appointments and maintain calendars to optimize team efficiency.

Handle email correspondence and inbound/outbound calls professionally and promptly.

Use Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to support administrative tasks.

Enter and manage data with precision to ensure records are up-to-date and accurate.

Deliver exceptional customer service while addressing inquiries and resolving issues.

Requirements - Proven experience in an administrative role, preferably in a detail-oriented office or consulting environment.

Familiarity with construction administration, technical, or engineering @contexts is highly desirable.

Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

Ability to manage schedules, appointments, and deadlines effectively.

Strong communication skills, both written and verbal, for email correspondence and stakeholder interactions.

Experience handling inbound and outbound calls with professionalism.

Exceptional organizational skills and attention to detail.

Familiarity with SharePoint and basic Revit functions is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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