Exe Admin Assistant-Project Manager

Caring Health Center • Springfield, MA • 1d ago

Executive Administrative Assistant and Project Manager to the Chief
Executive Vice President, Strategy and Research Officer (CEVPSRO) Job
Category: Office and Administrative Support Requisition Number:
EXEAD001051 Part-Time Hybrid Springfield, MA 01103, USA Job Details
Description Position Title: Strategic Executive Project
Administrator/Executive Admin to CEVP Reports to: Chief Executive Vice
President, Strategy & Research Officer (CEVPSRO) Supervises: Specified
project staff: Digital Navigators (subject to change per assign
projects) Salary Status: Exempt Hours: 32 hours Minimum Requirements:
Bachelor\'s degree and 3-5 years of experience in project management and
executive support to C-level executives. Fluency in English; Excellent
written and verbal communication skills including professional
correspondence skills. Experience or ease with learning and utilizing
multiple software systems (e.g., Project management software (Asana);
Blackbaud FENXT (finance software); meeting platforms (Zoom); etc.; Word
Processing, Spreadsheet creation, Calendaring and Emailing both through
Google Suite, and Microsoft Office. Ability to maintain strict
confidentiality. Experience in calendar management, professional
correspondence, scheduling, and travel coordination. Strong
organizational skills, with an ability to manage multiple projects and
priorities simultaneously. Exceptional interpersonal skills with the
ability to build relationships with internal and external stakeholders
and effectively engage with senior leadership and cross-functional teams
in a culturally diverse environment. Ability to thrive in a fast-paced,
dynamic environment and adapt to shifting priorities. Proven experience
in project administration, coordination, or executive support, with a
focus on strategic initiatives. Exceptional attention to detail and
ability to quickly learn and implement departmental procedures and
policies. Key Responsibilities: Executive Administrative Support: Assist
the CEVPSRO with the submission of direct staff timesheets. Manage phone
communications and screening when necessary. Proactively manage an
extremely active executive calendar and provide office administration
support. Compose professional correspondence, triage emails, coordinate
meetings, develop agendas, take notes, and track action items. Strategic
Project Management and Support Provide project management of CEVP
specified, top priority projects. In collaboration with the CEVP,
develop and implement a CEVP executive administration scope of work and
related workflows. Provide project management of current grant
initiatives, including Digital Navigation. Facilitate the development of
plans related to assigned projects and manage them from initiation to
completion. In collaboration with the Policy Committee and in support of
the CEVP oversight of regulatory guidelines, support efforts to track,
update, and maintain policies and procedures for RPH departmental and
organization. Provide Grants & Development Committee monthly meeting
support as needed. Process and System Optimization: Contribute to the
advancement and implementation of standardized administrative processes
and procedures, making recommendations to streamline workflows and
enhance efficiency. Support the development and building of systems of
oversight, tracking and reporting on the organizational Strategic Plan.
Assist VP RPH and CEVP with building a standardized grant tracking and
reporting system across departments. SEE THE CARING HEALTH CENTER
WEBSITE FOR COMPLETE JOB DESCRIPTION

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