Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00050215
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
Applications must be filed at https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00050215
Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.
Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!
Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptrollers Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptrollers office serves virtually every citizen in the state. As Texas chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.
Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service.Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.
About The Division
Join the Enforcement division as an Administrative Assistant! Work involves disseminating information, maintains filing systems, and performs internal administrative support work. This job is a position of public trust and requires a high degree of confidentiality and professionalism in handling taxpayer and employee records.
Monday through Friday, 40 hours a week with occasional evening, weekend hours and holidays. Hours may change based on business need.
This position may be eligible for a flexible/hybrid work schedule of 3 in office days and 2 remote work days if certain conditions are met. Work schedules may change at any time as business necessitates.
Austin Call Center office is located at 2015 S. IH35, Suite 300, Austin, TX 78702.
Qualifications: Minimum Qualifications
Graduation from an accredited high school or successful completion of the General Educational Development test (GED).
2 years of experience performing clerical office and/or administrative support work.
2 years of experience using Microsoft Word and Excel.
2 years of experience using a multi-line telephone.
Qualified Work Experience: Past workforce history or Career and Technical Education (CTE) experience or Career Pathway Program Experience.
Preferred Qualifications
Experience writing, reading, and speaking effectively in both English and Spanish.
Substitutions
Thirty semester hours from an accredited college or university. College credit may substitute for one year of the administrative support or clerical work experience requirement on a year-for-year basis with a maximum substitution of two years.
Complete copies of college transcripts must be furnished to the divisional hiring representative at the time of the interview for positions requiring a college degree and/or specific education credits.
Licenses and Certifications
A valid Texas (or state of residency) drivers license and a satisfactory driving record are a condition of employment. Applicants offered an interview must present the following documents at or before the interview: A state issued driving record for the last 36 months; valid Texas drivers license (or state of residency drivers license); and current proof of automobile insurance.
SUMMARY OF PHYSICAL REQUIREMENTS
Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.
In this role you will:
Answers a multi-line telephone to route calls, provide information or take and distribute messages in a timely and accurate manner.
Assists management, other administrative support, and Enforcement Headquarters personnel.
Receives, distributes, and date stamps incoming mail and maintains mail logs.
Prepares and distributes correspondence and monthly reports.
Reviews and updates files.
Establishes and maintains a filing system.
Verifies, reconciles, and distributes leave time information, when necessary.
Assists staff with travel arrangements and verifies travel vouchers prior to submission.
Conducts new hire orientation for employees regarding call center practices and agency and division policies and procedures.
Monitors inventory and orders supplies, and updated forms as needed.
Develops, coordinates, and maintains the offices records retention schedule and filing system.
Maintains office equipment and makes repair requests.
Assists in planning special meetings and transcribing minutes as needed.
May participate in special projects.
Attends mandatory training in local office or out of town, when necessary.
Performs other work-related duties as assigned.
Maximize Your Earnings!
At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering
If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!
Important Note to the Candidate:
Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
MILITARY PREFERENCE
To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentationto this job application.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptionsClick on the occupational category for the position.
Additional MOS can be found at the State Auditors Office,
Military Crosswalk Guide.
The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.
Applications submitted through Work in Texas:
Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.
The Comptrollers Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry,
