Assistant

Hogan Lovells • Boston, MA • 3d ago

Schedules and maintains timekeepers calendars by coordinating with
clients and colleagues in different time zones around the world.
Interacts directly with a wide variety of clients in a friendly,
helpful, and professional manner. Responds to customer/client requests
promptly. Identifies and responds to client issues and problems in a
timely manner. Seeks feedback and follow-up, as appropriate. Reviews and
triages attorney emails and phone calls. Reduces administrative burden
on assigned attorneys so they can maximize time spent on client matters.
Maintains lawyer-client contact information, including adding clients to
marketing lists and maintaining other pertinent information in the Firms
client contact database program. Opens new matters and generates client
conflict checks. Drafts and maintains client engagement letters. Inputs,
reviews, edits, and closes timekeepers time entries through the Firms
web-based time entry program. Handles monthly client billing (paper and
electronic billing). Review billing proformas for accuracy and
completeness. Monitors client budgets and completes spreadsheets
comparing spend to budget. Performs client, matter and timekeeper
inquiries, and narrative edits. Works directly with clients to ensure
they have the information they need to pay bills on time. Prepares
timekeepers expense reports in a timely manner. Arranges for payment of
vendor invoices or checks to be drawn and charged to appropriate
client/matter numbers. Coordinates travel arrangements through in-house
Travel Department. Maintains travel information in Outlook. Handles
changes and cancelations in timely manner to ensure fees are minimized.
Following the Firms established document processing methods and
procedures. Creates, edits, spell checks, and proofreads work product to
ensure accuracy and completeness. Prepares a variety of forms and
creates new documents using the Firms best practice methods. Coordinates
with Records Department for file retrieval. Sets up and maintains
timekeepers work files, including daily and regular filing. Indexes and
prepares files for off-site storage. Prepares annual and/or supplemental
audit letter responses. Prepares quarterly Lobbying Disclosure Act
reports. Arranges for video conferencing and sets up conference calls.
Schedules in-person client meetings, orders catering, and coordinates
audio-visual needs with client. Volunteers for overflow work. Assumes
responsibility for maintaining the highest level of confidentiality of
all Firm and client information, records and files, both within and
outside of the Firm. Utilizes available technology to carry out job
responsibilities and improve efficiency. Demonstrates knowledge of the
firms culture, practices, business, and structure. Demonstrates
knowledge and adherence to basic firm policies, procedures and
processes. All members of the firm are encouraged to participate in our
Global Responsible Business program. Other duties and projects as
assigned.

Similar Jobs

Manufacturing Engineer - 2nd Shift

GE Aerospace • Lynn, MA • 7h ago

IT & Engineering

Job Description Summary The Manufacturing Engineering Specialist will work in a production shop environment and serve as manufacturing engineer, learning the processes, hardware, specs, and quality requirements. You will...

7h ago

Go to Apply

Sr. Manufacturing Quality Engineer I

Integra LifeSciences • Boston, MA • 7h ago

IT & Engineering

Changing lives. Building Careers. Joining us is a chance to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day,...

7h ago

Go to Apply

Manufacturing Engineer

AMETEK.Inc • Bedford, MA • 8h ago

IT & Engineering

Amptek is a world leader in the design, development, manufacture, and sale of radiation detection components used in X-ray and gamma-ray detection. These are used primarily in X-ray spectroscopy, for analytical chemistry...

8h ago

Go to Apply

Office of Design and Construction Intern

State of Massachusetts • Boston, MA • 8h ago

Trucking & Construction

Agency Overview The Division of Capital Asset Management and Maintenance (DCAMM), which oversees over $2 billion in capital programs and projects, is responsible for capital planning, project delivery, property managemen...

8h ago

Go to Apply

Senior Software Engineer

Microsoft Corporation • Boston, MA • 13h ago

IT & Engineering

Microsoft is a company where passionate innovators come to collaborate, envision what can be and take their careers further. This is a world of more possibilities, more innovation, more openness, and the sky is the limit...

13h ago

Go to Apply

Director, Software Engineering - Key Value Store

Oracle • Boston, MA • 14h ago

Retail & Hospitality

Job Description Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 r...

14h ago

Go to Apply

Medical Secretary

Beth Israel Lahey Health • Lynnfield, MA • 14h ago

Hospital & Medical

Job Type: Regular Time Type: Full time Work Shift: Rotating (United States of America) FLSA Status: Non-Exempt When you join the growing BILH team, you're not just taking a job, you're making a difference in people's liv...

14h ago

Go to Apply

Lead, Embedded Software Engineer

L3Harris • Wilmington, MA • 14h ago

IT & Engineering

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growt...

14h ago

Go to Apply

Medical Assistant Certified

Tufts Medicine • Boston, MA • 14h ago

Hospital & Medical

Job Profile Summary This role focuses on providing medical and clinical support services to patients. In addition, this role focuses performing the following duties: Prepares patient rooms, escorts patients to rooms, tak...

14h ago

Go to Apply

Medical Assistant - Research

Beth Israel Lahey Health • Boston, MA • 14h ago

Hospital & Medical

14h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.