Position Details
Position Information
Department Public Hlth/HumanSci Adm (HHS)
Position Title Administrative Assistant To
Job Title Administrative Manager
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary
The The Office of Student Success in the College of Health is seeking an Administrative Manager. This is a full-time (1.00 FTE ), 12-month, professional faculty position.
This position reports directly to the Associate Dean for Student Services and Wellbeing ( ADSSW ) and provides primary support to the ADSSW . The position handles confidential administrative aspects of academic, student, staff and faculty matters and other executive actions by the ADSSW . This position is the primary support to assist the ADSSW in the management of the day-to-day operations in the diverse and complex activities of the Office of Student Success in the College of Health ( COH )
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
-Top 1.4% university in the world
-More research funding than all public universities in Oregon combined
-1 of 3 land, sea, space and sun grant universities in the U.S.
-2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
-7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone
-100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
-35k+ students including more than 2.3k international students and 10k students of color
-217k+ alumni worldwide
-For more interesting facts about OSU visit:https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:
-Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
-Free confidential mental health and emotional support services, and counseling resources.
-Retirement savings paid by the university.
-A generous paid leave package, including holidays, vacation and sick leave.
-Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
-Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
-Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
50% Confidential Administrative Support
30% Office of Student Success Operations
15% Special Projects and Events
5% Professional Development & Other Duties as Assigned
What You Will Need
Bachelor's degree and experience providing administrative support to a leadership team member or administrator;ORequivalent combination of education and experience relevant to the position.
Ability to communicate effectively and professionally with a wide variety of audiences.
Ability to maintain confidentiality regarding sensitive information.
Ability to work successfully with a diverse group of individuals.
Ability to work effectively in a fast-paced environment with multiple tasks, shifting priorities, and frequent interruptions.
Demonstrated ability to be organized, be detail oriented, and make critical judgements.
Training and/or experience in operations of computer software applications.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Experience working in higher education.
Experience working with databases and data analysis.
Experience supporting or managing recruitment and hiring.
Experience planning and coordinating events.
Experience with project management and related software (i.e. Smartsheets)
Working Conditions / Work Schedule
Availability to work during evenings and weekends as needed. Up to one day a week of remote work is negotiable.
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $65,000 - $75,000
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/141327
Posting Detail Information
Posting Number P09157UF
Number of Vacancies 1
Anticipated Appointment Begin Date 07/01/2025
Anticipated Appointment End Date
Posting Date 06/02/2025
Full Consideration Date
Closing Date 06/16/2025
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact:
Luann Carrillo-Avalos
luanne.carrillo@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team atemployee.relations@oregonstate.edu.
Supplemental Questions
Read More at: https://jobs.oregonstate.edu/postings/169269
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
