Account Clerk

State of Minnesota • Detroit Lakes, MN • 1w ago

Working Title: Account Clerk

Job Class: Account Clerk

Agency: Transportation Dept

*This was previously announced internally only to MnDOT District 4 and is now being re-posted open competitively for all job seekers to apply. If you previously applied, you do not need to re-apply.

Job ID : 86203

Location : Detroit Lakes

Telework Eligible : No

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 05/29/2025

Closing Date : 06/10/2025

Hiring Agency/Seniority Unit : Transportation Dept / Transportation-Dist 4-AFSCME

Division/Unit : District 4 - Detroit Lakes / D4 Finance, Acctg, Bus Support

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : Detroit Lakes Headquarters

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Under general supervision and procedural control, this position performs a combination of accounting and administrative support duties. Knowledge of financial records and coding, inputting and accessing information in the State's accounting system to maintain an integral part of an extensive accounting operation. Performs inventory cycle counts and administrative tasks as required .

Examples of work:

(A position may not include all the work examples given, nor does the list include all that may be assigned.)

Accounts Payable: Prepare and process invoices for payment.

Payroll Administration: Process payroll for selected departments; ensure employees are correctly paid in accordance to procedures, policies and collective bargaining agreements or plans.

Expense Reporting: Process employee business expense reports to ensure payments are posted timely to correct budget and in accordance with state regulations and procedures, MnDOT policy, collective bargaining agreement and plans used by the State of Minnesota and generally accepted accounting principles and practices in MMB.

Backup Receptionist: Welcome visitors and answer incoming calls.

Minimum Qualifications

To qualify for Account Clerk, applicant resumes must demonstrate all the following:

Basic accounting procedures sufficient to prepare itemized statements, bills or invoices, and record amounts due for items purchased or services rendered.

Accounts receivable and computerized billing systems, such as the State of Minnesota's MAPS system, sufficient to enter and access information, and identify and adjust for potential problems.

Accounting knowledge sufficient to reconcile differences between invoices, receipts and purchase orders, and estimate needs based on historical data and events affecting the account.

Customer Service skills sufficient to respond effectively to customers who have questions about agency operations and procedures.

(Resumes must clearly address the required experience/skills listed above to continue in the hiring process)

Preferred Qualifications

One or more years of accounting or billing work experience.

Experience processing payroll sufficient to independently calculate payroll, maintain complete and accurate payroll records, and resolve discrepancies.

Proficiency in products such as Microsoft Word and Excel.

Additional Requirements

REFERENCE/BACKGROUND CHECKS:

Successful candidate must pass past-employer reference checks and criminal history check

It is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components:

SEMA4 Records Check

Criminal History Check

Employment Reference Check

Education/License Verification

Driver's License Check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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