Executive Assistant

Downriver Community Conference • Southgate, MI • 2w ago

TITLE: EXECUTIVE ASSISTANT (full-time, on-site)

** DEPARTMENT: CENTRAL ADMINISTRATION

RESPONSIBLE TO: EXECUTIVE DIRECTOR & CHIEF EXECUTIVE OFFICE**R

GENERAL SUMMARY:

This Executive Assistant is responsible for the efficient operation of Central Administration areas. This includes coordinating and managing all Central Administration and agency approval processes. Other duties include acting as liaison with Board Members, Mayors, Supervisors, Government Officials, Federal and State funding sources, and local business leaders to communicate information, establish meetings as well as coordinate major DCC public events.

PRINCIPAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

Serves as confidential assistant to the Executive Director (ED), Chief Executive Officer (CEO), and Chief Operating Officer (COO) (the Administrative Team) in all areas and schedules meetings and activities as necessary.

Assists the Executive Director, Chief Executive Officer, Chief Operating Officer, Human Resources Manager and DCC attorneys in identifying and interpreting DCC policies, procedures, and historical records.

Assists the Economic Development Administrator and Brownfield Program Manager, and other related contracted staff with meetings and events.

Coordinates activity with the Administrative Team and Program Managers.

Serves as confidential assistant to the Administrative Team.

Develops and writes letters, reports, and memos for the ED, CEO, and COO for both internal and external communications and notifications to Program Managers, Mayors, Township Supervisors, State and Federal legislators, Board of Directors, and community and business leaders.

May assist with grant writing and submitting requests for proposals.

Composes Resolutions for adoption and prepares special and monthly agendas for the Board of Directors' meetings; as well as taking minutes and meeting notes at DMA/DCC Board meetings, Brownfield Board meetings, Department of Public Service Directors meetings, committee meetings and management meetings.

Is responsible for DCC Board of Director meeting and resolution binders, ensuring binders are up to date, as well as Resolution Binder.

Represents the Administrative Team on various (internal/external) committees, and at special events as requested.

Prepares Central Administration purchase requisitions, as well as coordinates and maintains all Central Administration records, files, and reports. This includes executive communications, procedures, and other official administrative information crucial to the operation of the DCC.

Coordinates the DCC Annual Dinner, invitation set-up for printing and mailing, Annual Reports, Programs and Community Report (Return-on-investment).

Supervises all clerical and support staff assigned to Central Administration. This includes formal training and performance evaluations.

Oversees mail operations.

Keeps close contact with Board Members and is the key liaison in providing Board members with the necessary information and materials related to DCC and DMA operations.

Assists all management in protocol for co**

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