Administrative Assistant I - Academics

Hopkinsville Community College • Hopkinsville, KY • 2w ago

Hopkinsville Community CollegeKentucky Community and Technical College System Administrative Assistant I - AcademicsLiberal Arts and Social Sciences DivisionScience, Technology, Engineering and Mathematics DivisionMonthly Salary: $2,614 with KCTCS benefits(Position 10000200)Open Date: 05/28/25Close Date: 06/08/25KCTCS is committed to achieving excellence through cultural diversity. We actively encourage applications and/or nominations of persons of color, women, veterans, persons with disabilities and other individuals.KCTCS is an equal opportunity employer and educational institution.POSITION DESCRIPTIONThe primary purpose of the full-time Administrative Assistant I is to provide administrative and clerical support to the faculty and staff in the Liberal Arts and Social Sciences Division and the Science, Technology, Engineering, and Mathematics (STEM) Division.MAJOR RESPONSIBILITIES/DUTIES1. Provide administrative support and organization for the Liberal Arts and Social Sciences (LASS) Division and the Science, Technology, Engineering and Mathematics (STEM) Division.2. Serve as department receptionist by greeting students and visitors, delivering messages, and responding to various needs and questions of the general public. Inform students of class/office hour cancellations and re-direct.3. Assist two division chairs in addition to discipline coordinators with class scheduling each semester. Proof all division schedule drafts from Academic Affairs for accuracy. Process course schedule revisions throughout the academic year.4. Process orders and distribute exam copies and textbooks for all full and part-time faculty in all divisions. Serve as liaison between publishing representatives and all faculty in all divisions.5. Collect syllabi and checklists for 500+ course offerings each term; save and maintain records. Process syllabi requests of past courses for students, admissions officers, and registrars at transfer institutions.6. Generate enrollment reports, assist with discipline course scheduling, post schedules, and process assessment spreadsheets.7. Monitor the budgets of the LASS Division and the STEM Division; order general office supplies for faculty in both divisions.8. Attend and record division meetings of LASS Division and the STEM Division; prepare and distribute division meeting minutes.9. Other duties as assigned by division chairs.MINIMUM REQUIREMENTS1. High school diploma and 1 year of related work experience, or equivalent.2. Complete and thorough knowledge of Microsoft computer software packages, communication, organizational, critical thinking skills.3. Ability to multi-task in an open office environment and respond to issues and concerns that affect the department.4. Discretion in handling confidential materials related to the department.5. Pleasant personality being able to meet the public with proper professional phone and personal etiquette.6. Demonstrate excellent written and oral communication skills, organizational skills, self-starter and one who can accomplish tasks with little supervisory direction in a busy environment.KY law requires state and national pre-employment background checks as a condition of employment.Initial review of applicants will begin on June 9, 2025.Applicants will be notified if selected for an interview.For questions regarding the above position, contact us by emailinghp-hr@kctcs.edu

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