HIM Records Management Specialist

TEKsystems • Penfield, NY • 6d ago

Description - Must have HIPAA knowledge

Position Summary:

The HIM Records Management Specialist under the direction of the Manager of Document Lifecycle Management is responsible for the overall integrity of document scanning/indexing/corrections, forms control and inventory management, and organizational document storage, archiving and destruction.

Duties and Responsibilities

Ensures medical records maintain quality, accuracy, accessibility and security in both paper and electronic systems.

Prepares medical records for imaging according to scanning policies and procedures.

Scans documents into appropriate systems in accordance to department scanning policies.

Indexes scanned documents according to department policies and data integrity guidelines.

Conducts quality check upon the scanning and indexing of medical records.

Conducts imaging audits to ensure scanning procedures and guidelines are upheld.

Performs quality control audits to ensure compliance with established privacy and clinical care guidelines, proper usage of clinical systems and data, and the accuracy, completeness and quality of medical records.

Insures any document flagged for correction is prioritized, reviewed for accuracy, and corrected according to department scanning policy.

Works collaboratively with the scanning/indexing vendor on the correction of errors.

Requests paper charts from off-site storage in a timely and efficient manner. Tracks and ensures all paper chart requests are received, and subsequently returned to the off-site storage vendor.

Understands federal, state and organizational destruction guidelines.

Ensures established business document and medical record retention and destruction policies and guidelines are followed.

Participates in cross coverage support of other function based areas as needed and at the discretion of the manager.

Job Responsibilities:

Collect paper medical record charts for indexing.

Once looking through paper charts, determine if falls under destruction category or able to be indexed.

Separate not appropriate sections.

Collect the "destruction" pile of charts for the destruction team to take away and destroy.

Collect the charts able to be indexed and sort onto pallets for transporting.

Once transported to location then data entry begins placing info into e-files.

Skills

Judgement, Detail, Administrative support, data warehouse, data entry, Records management, organizational and management skills

Top Skills Details

Judgement,Detail,Administrative support,data warehouse,data entry,Records management

Additional Skills & Qualifications

Health information technology is a bonus. Knowledge of medical terminology, billing, and organization

Data entry - HIM clerks are responsible for entering large amounts of patient data into electronic databases. They must do this without making a significant number of mistakes

Basic computer skills - HIM clerks should know how to send emails, install and uninstall software programs, use a word processor, and browse the internet for information

Organization skills - since HIM clerks work with a large number of files and information, they should be able to stay organized at all times

Communication skills - excellent written and verbal communication skills are needed to become a HIM clerk.

Pay and Benefits

The pay range for this position is $18.50 - $18.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Penfield,NY.

Application Deadline

This position is anticipated to close on May 28, 2025.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Similar Jobs

HIM Records Clerk

TEKsystems • Penfield, NY • 2d ago

Management & Administrative

Description The HIM Records Management Specialist under the direction of the Manager of Document Lifecycle Management is responsible for the overall integrity of document scanning/indexing/corrections, forms control and...

2d ago

Go to Apply

HIM Records Clerk

TEKsystems • Penfield, NY • 2d ago

Management & Administrative

2d ago

Go to Apply

Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Rochester Psychiatric Center, P26213

New York State Civil Service • Rochester, NY • 2d ago

Management & Administrative

NY HELP Yes Agency Mental Health, Office of Title Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Rochester Psychiatric Center, P26213 Occupational Category Clerical, Secretarial, Office Ai...

2d ago

Go to Apply

Customer Service Associate

Walgreens • Fairport, NY • 3d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

3d ago

Go to Apply

Account Manager

Alta Equipment Group • Rochester, NY • 4d ago

Management & Administrative

Come work for the largest equipment dealer in North America! Are you a hardworking individual that thrives in a fast-paced environment and looking to take your career to the next level? If so, then come join our award wi...

4d ago

Go to Apply

Entry Level Manager

Wegmans • Rochester, NY • 4d ago

Management & Administrative

Schedule: Full time Availability: Morning, Afternoon, Evening (Includes Weekends). Age Requirement: Must be 18 years or older Location: Rochester, NY Address: 3701 Mt Read Blvd Pay: $21 - $21.50 / hour Job Posting: 05/27...

4d ago

Go to Apply

Administrative Assistant - ElderONE - Newark

Rochester Regional Health • Rochester, NY • 4d ago

Management & Administrative

Description Job Title: Administrative AssistantDepartment: ElderONELocation: Silver Hill, 1000 Technology Parkway, Newark, NYHours Per Week: 40Schedule: Monday - Friday, 8am - 4:30pmSUMMARYProvides secretarial and admini...

4d ago

Go to Apply

Manager, Software Test

Lifetime Workforce Solutions • Rochester, NY • 5d ago

Management & Administrative

Requirements: Bachelor's degree in Business Administration, Computer Science, Information Technology or a related field. Five (5) years' experience as a Software Engineer, Test Lead, QA Analyst or related position. Exper...

5d ago

Go to Apply

Key Account Manager

ALS • Rochester, NY • 5d ago

Management & Administrative

Overview Key Account Manager Imagine your future with us! At ALS, we encourage you to dream big. When you join ALS, you join a purpose and values-driven team that empowers you to innovate, create, and thrive. Our global...

5d ago

Go to Apply

Administrative Assistant

Robert Half • Rochester, NY • 5d ago

Management & Administrative

Description We are looking for a detail-oriented Administrative Assistant to join our team in Rochester, New York. This Contract-to-long-term position offers a dynamic opportunity to support daily operations and contribu...

5d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.