Office Svcs Coordinator

Robert Half • Ontario, CA • 1w ago

Description We are looking for a detail-oriented and personable Office Services Coordinator to join our team in Ontario, California. This is a Contract position where you will play a key role in supporting office operations, ensuring smooth day-to-day activities, and providing exceptional administrative assistance. The ideal candidate thrives in a fast-paced environment and enjoys working collaboratively with a close-knit team.

Responsibilities:

Provide administrative support to a team, managing multiple tasks and priorities effectively.

Proofread, format, and edit documents, ensuring accuracy and attention to detail.

Create and update proposals, presentations, and other communication materials using Microsoft Office and templates.

Assist in setting up and taking down events, as well as providing backup support for the reception desk.

Maintain a high level of customer service by responding to inquiries and addressing concerns in a thoughtful manner.

Multitask efficiently, managing calendars, scheduling appointments, and coordinating meetings.

Perform basic financial analysis, including calculating percentages and commissions, as needed.

Utilize tools such as DocuSign and InDesign, with a focus on improving workflow and document management.

Conduct research and gather supporting documentation for various projects.

Act as a liaison, ensuring smooth communication between internal teams and external stakeholders. Requirements - Minimum of 3 years of administrative support experience, preferably in a corporate environment.

High school diploma or equivalent is required.

Proficiency in Microsoft Office Suite, with advanced skills in Word and basic knowledge of Excel.

Experience with InDesign and DocuSign is highly preferred.

Strong multitasking abilities and excellent attention to detail.

Outstanding customer service skills and a friendly, team-oriented attitude.

Familiarity with real estate or property management is a plus.

Ability to manage competing priorities and adapt to a fast-paced work environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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