This position provides routine administrative support for the programs at Cornell Cooperative Extension (CCE) of Saratoga County including word processing, ordering supplies, mailings, creating and printing brochures & flyers, and handling events and event registrations utilizing spreadsheets. Additionally, this position answers phone calls/emails, and orders office supplies.
Application Instructions
In the My Information section be sure to enter your full name, address, email, and phone number(s).
Include a cover letter, resume and at least three references (at least one who is a current or former supervisor or teacher). To attach documents, under the My Experience section use the Select Files button to search for files or use the Drop Files Here box to drag documents into your application. If you plan to upload more than one document, click the Upload icon for each additional document. Please note, once your application is submitted you will not be able to change your submission or add attachments. If you would like to add or update documents to your online application after submission, please contact Jim McNaughton, Association Lead Human Resources Manager, via e-mail jpm373@cornell.edu.
External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to Applying for a Job with Cornell Cooperative Extension (External Candidate) (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs/apply) for additional guidance.
All Internal Applicants: Those who are currently employed by the Cornell Cooperative Extension Association indicated in this job posting must apply online via their employee Workday account, which may be accessed here: http://workday.cornell.edu/
Apply By
All applications must be received on-line by 11:59 pm on June 6, 2025. Position closing dates may change based on Association needs.
Required Qualifications
High School diploma or equivalent with experience relevant to the role of the position.
Ability to perform routine administrative tasks.
Ability to meet travel requirements associated with this position. A valid NYS driver's license and ability to drive and driving record acceptable for agency insurance coverage are required.
Ability to work flexible hours, which may include early mornings, evenings, and weekends, as appropriate.
Ability to work both independently and in a team environment.
Attention to detail with an emphasis on accuracy and quality.
Ability to use MS Office Suite, virtual meeting software. Ability to use and manage data, databases, spreadsheets.
Ability to effectively communicate verbally and in writing.
Work Environment - In addition to the Working Conditions; the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position works in a typical office environment. In addition, the position occasionally lifts, moves, or transports program related materials and equipment.
Position Responsibilities & Essential Functions
Administrative Responsibilities:
Coordination and Operation - 95%
Provide administrative support for supervisors and help conserve their time.
Provide administrative support to staff.
Answer phones.
Receive visitors, handle requests for information and/or direct visitors to the appropriate staff, office, or resources.
Coordinate meetings and events and event registrations.
Organize and inventory office and program supplies.
Receive, sort, and route mail.
Perform general typing/word processing and proofreading of correspondence, reports, office forms, etc.
Assist staff with technology needs (connections, Zoom, cameras, etc.).
Book conference rooms and locations for events and programs.
Perform basic accounting tasks - collect receipts, prepare and review staff expenses, credit cards, vouchers, and other documentation. Coordinate requests for tabling/exhibit events. Work with staff on scheduling, displays, and educational resources distribution.
Perform event set up and break down (meals, tables, chairs, tents, clean up, etc.).
Coordinate vendor relationships, quotes, invoices, deliveries, etc.
Assist with routine communications and marketing efforts (announcements, emails, social media posts, etc.).
Maintain and organize files.
Help to ensure confidentiality of all participant information.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
Policy - Applied to all duties and functions
Aware of, and adheres to, established Cornell Cooperative Extension Association of Saratoga County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Equal Opportunity Employment
Cornell Cooperative Extension is an employer and educator recognized for providing equal program and employment opportunities in accordance with applicable laws.
Position Details
This is a part-time nonexempt position, 20 hours/week. Compensation paid in the range of $19-$21 per hour. Excellent benefits, based on eligibility, including:
Paid Vacation, Sick, and Personal leave
Paid Holidays
NYS Health Insurance Program (including free Dental Insurance)
NYS Retirement (NYSERS)
Long-Term Disability Insurance
Total Care Employee Assistance Program (EAP)
Tax Deferred Annuity Plan
Flexible Spending Accounts
Group Universal Life Insurance
Personal Accidental Insurance
Legal Plan Insurance
Long Term Care Insurance
Auto and Homeowner's Insurance
Pet Insurance
New York's College Savings Program
ClearPoint Credit Counseling Solutions
No relocation or VISA Sponsorship available.
For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail jpm373@cornell.edu or phone (518) 765-3503.
https://ccesaratoga.org/
Job Title:
Association Admin Asst I
Level:
007
Pay Rate Type:
Hourly
Company:
Contract College
Contact Name:
Jim McNaughton
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Notice to Applicants: Please read the required Notice to Applicants statement (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs) . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
