Administrative Assistant II

University of Southern California • Los Angeles, CA • 21h ago

Administrative Assistant IIApply (https://usc.wd5.myworkdayjobs.com/ExternalUSCCareers/job/Los-Angeles-CA---Downtown/Administrative-Assistant-II_REQ20162744/apply) University Advancement Los Angeles, California

University Advancement is seeking a proactive and detail-orientedAdministrative Assistant IIto join the Strategic Initiatives team based in the Downtown Los Angeles Development Office. Reporting to the Associate Vice President for Strategic Initiatives, this role provides critical administrative and logistical support to a team of development professionals driving philanthropic impact across the university.

The ideal candidate is a collaborative team player with strong organizational and communication skills, capable of managing multiple priorities with professionalism and discretion. This position plays a key role in maintaining smooth daily operations and supporting the team's strategic and engagement efforts.

This is a hybrid position under our current work arrangement plan, with the expectation of an on-site presence in our downtown Los Angeles office (USC Tower).

University Advancement is committed to non-discrimination and equal opportunity for all, where all advancement staff and our stakeholders have the opportunity to connect, belong, and grow while supporting the University of Southern California's mission, values, and goals.

Responsibilities

Provide direct administrative support to frontline fundraisers, including calendar coordination for donor meetings, internal planning sessions, and external engagement events.

Manage administrative duties including travel arrangements, expense reimbursements, purchasing, office maintenance, and vendor coordination.

Prepare and organize materials for donor visits, such as briefing memos, bios, proposals, gift documentation, and follow-up correspondence.

Assist fundraisers in managing their donor portfolios by entering and tracking contact reports, proposals, and engagement activity in the university's donor database.

Support the planning and execution of fundraising events and experiences, including guest list tracking, invitations, and on-site logistics.

Serve as a liaison between fundraisers and campus partners, donors, and other internal departments to facilitate communication and drive results.

Provide excellent service to internal and external stakeholders, resolving inquiries and ensuring a positive, solutions-oriented experience.

Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Minimum Qualifications

Bachelor's degree

Combined experience/education as substitute for minimum education

3 years' executive assistant or administrative assistant experience supporting multiple people

Keen organizational skills and strong attention to detail

Proven ability to review documents for accuracy and completeness

Effective at managing multiple and overlapping tasks while meeting established deadlines

Strong communication and interpersonal skills, with the ability to interact regularly with interdepartmental staff, faculty, and external collaborators

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe, and internet research tools

Preferred Qualifications

3 - 5 years' executive assistant or administrative assistant experience supporting multiple people

In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC's Unifying Values (https://culturejourney.usc.edu/explore/unifying-values/) of integrity, excellence, community, well-being, open communication, and accountability.

Required Documents

Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.

Compensation and Benefits

The budgeted hourly range for this position is $25.73 - $30.77. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer alignment, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

To support faculty and staff well-being, USC provides benefits-eligible employees with a broad range of benefits and perks to help protect their and their dependents' health, wealth, and future. These benefits are available as part of the overall compensation and total rewards package. You can learn more about USC's comprehensive benefits here (https://employees.usc.edu/benefits-perks/) .

Minimum Education: Bachelor's degree Additional Education Requirements: Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Skills: Secretarial or specialized clerical and administrative experience. Preferred Education: Bachelor's degree Preferred Experience: 4 years

REQ20162744 Posted Date: 05/19/2025

Similar Jobs

Operations Manager

Amazon • Burbank, CA • 21h ago

Management & Administrative

Description External job description Our WW Operations network delivers millions of packages and smiles to Amazon customers every day. We are looking for motivated, customer-focused individuals who want to join our team...

21h ago

Go to Apply

Supply Chain Procurement Specialist

Northrop Grumman • Los Angeles, CA • 21h ago

Management & Administrative

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: None TRAVEL: No Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's...

21h ago

Go to Apply

Product Operations Manager II

Disney Entertainment • Glendale, CA • 21h ago

Management & Administrative

Technology is at the heart of Disney's past, present, and future. Disney Entertainment and ESPN Product & Technology is a global organization of engineers, product developers, designers, technologists, data scientist...

21h ago

Go to Apply

Sales Account Manager, Entertainment

Amazon • Santa Monica, CA • 21h ago

Management & Administrative

Description Amazon Ads operates at the intersection of eCommerce and advertising, offering a rich array of advertising solutions. We partner with advertisers to reach Amazon customers on Amazon.com, across our other owne...

21h ago

Go to Apply

Claim Account Manager

WTW • Los Angeles, CA • 21h ago

Management & Administrative

Description The Role: The claim account manager will operate within significant coverage, reserve and settlement authority. They will develop customer centric claim handling guidelines and service expectations, coordinat...

21h ago

Go to Apply

Sales Account Manager

Amazon • Santa Monica, CA • 21h ago

Management & Administrative

21h ago

Go to Apply

Digital Account Manager

NBC Universal • Universal City, CA • 21h ago

Management & Administrative

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our them...

21h ago

Go to Apply

Manager, Brand Marketing

Warner Bros. Discovery • Burbank, CA • 1d ago

Management & Administrative

Welcome to Warner Bros. Discovery... the stuff dreams are made of. Who We Are... When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wond...

1d ago

Go to Apply

Operations Manager Trainee

WM • Sun Valley, CA • 1d ago

Management & Administrative

WM is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, disa...

1d ago

Go to Apply

Marketing Manager, Amazon

Amazon • Santa Monica, CA • 1d ago

Management & Administrative

Description North America Stores Marketing helps customers discover and engage with new, popular and relevant products across categories. We do this by combining technology, science, innovation, marketing and creativity...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.