Office Manager / Administrative Assistant

22nd Century Technologies, Inc. • Stony Brook, NY • 3d ago

Title: Office Manager / Administrative AssistantDuration: 3+ months ContractShift timings: Monday to Friday, 8:30 AM to 5:00 PM.Work Location: Stony Brook, NY 11794Job Description:The Office Assistant (Temporary) provides general administrative support to the Procurement Department, focusing on mail processing, document management, correspondence, and problem-solving. This role assists with maintaining and updating vendor files and performs various office duties to support the team's operational efficiency.Role and Responsibilities:Department Mail ManagementOpen, sort, stamp, and distribute departmental mail.Resolve issues with misrouted or unclear mail to ensure proper delivery.Vendor File Maintenance:Perform updates to the vendor file, including additions, deletions, reactivations, and merges.Review vendor forms for accuracy using the SFS and Oracle systems before processing new entries.Update and maintain vendor information.Gather required documentation or details to complete vendor setup and processing.Coordinate with the Supplier File Department and Vendor Maintenance Units for Research Foundation and State vendors.Communicate with vendors to update their information in the SFS system.Serve as a backup for the Procurement Vendor File email inbox, ensuring timely responses and organized communication.Assist internal departments with vendor file inquiries.Required Skills:Scan, copy, organize, and file documents.Answer phones and route calls to appropriate staff members.Monitor and respond to emails professionally and promptly.Enter data into systems or spreadsheets with accuracy.Perform general clerical tasks, such as photocopying and shredding documents.Additional Duties:Assist with special projects or other tasks as assigned, aligned with departmental goals and responsibilities.Reporting Structure:This position reports to the Vendor File Supervisor within the Procurement Systems and Operations Team.About our Company: -22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies' delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.Recognized among Best Company to Work For by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients' expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.22nd Century Technologies is an Equal Opportunity Employer" and US Citizens & all other parties authorized to work in the US are encouraged to apply."All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disabil

Similar Jobs

Retail Sales Specialist

Advantage Sales & Marketing • Smithtown, NY • 1w ago

Retail & Hospitality

We want you to help us shape the future of shopping experiences and deliver on our purpose of connecting people with the products and experiences that enrich their lives. Joining Advantage Solutions means joining a netwo...

1w ago

Go to Apply

Restaurant General Manager

Shake Shack • Lake Grove, NY • 2w ago

Retail & Hospitality

Our secret to leading the way in hospitality? We put our people first! At Shake Shack, our mission is to Stand For Something Good in all that we do. From our teams to our neighborhoods, we're committed to always doing th...

2w ago

Go to Apply

Restaurant Manager

Shake Shack • Lake Grove, NY • 2w ago

Retail & Hospitality

2w ago

Go to Apply

Restaurant Assistant General Manager

Shake Shack • Lake Grove, NY • 2w ago

Retail & Hospitality

2w ago

Go to Apply

Assistant Store Manager

Extra Space Storage • Farmingville, NY • 2w ago

Retail & Hospitality

As an Assistant Store Manager , you will have the opportunity to be part of a diverse team with an excellent company culture. We offer competitive wages , a great work/life balance , and career and development opportunit...

2w ago

Go to Apply

OPERATIONS ASSISTANT MANAGER

Dollar Tree • Lake Grove, NY • 3w ago

Retail & Hospitality

Store Dollar Tree Work where you love to shop! Dollar Tree is hiring in your neighborhood. Avoid long commutes and set your own course to success by applying today. We offer generous benefits, flexible work schedules and...

3w ago

Go to Apply

OPERATIONS ASSISTANT MANAGER

Dollar Tree • Commack, NY • 3w ago

Retail & Hospitality

3w ago

Go to Apply

OPERATIONS ASSISTANT MANAGER

Dollar Tree • Selden, NY • 3w ago

Retail & Hospitality

3w ago

Go to Apply

OPERATIONS ASSISTANT MANAGER

Dollar Tree • Islandia, NY • 3w ago

Retail & Hospitality

3w ago

Go to Apply

Per Diem Physical Therapist - Bohemia

Northwell Health • Bohemia, NY • 3h ago

Hospital & Medical

Req Number 158409 Orlin & Cohen Orthopedic Group - Northwell Health is the premier and fastest-growing orthopedic practice on Long Island, providing comprehensive care that helps thousands of our neighbors and commun...

3h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.