Accounting Officer (CS25-249)

Southern Illinois University E • Edwardsville, IL • 2w ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12742487\ Positio Title: Accounting Officer (CS25-249)\ \ Location: Edwardsville, IL\ \ \ Division: Facilities Mgmt\ \ Apply Before: 00784\ \ Department: Facilities Mgmt\ \ FLSA: Non-Exempt\ \ Description: Description\ \ Position Summary:\ The Accounting Officer (CS25-249) in the Facilities Management Department at SIUE is responsible for overseeing a wide range of financial and operational functions, primarily centered on the management, costing, and reconciliation of departmental non-labor expenditures and inventory assets exceeding \$4 million. This role plays a key part in supporting utilities budgeting processes, ensuring compliance with internal financial controls, and maintaining accurate and comprehensive financial records.\ Key Responsibilities:Financial Processing & Cost Management:

Process, cost, and reconcile non-labor expenses on the FM cash

account, totaling over \$4 million annually.

Complete and submit monthly accounts receivable and accounts payable

reports.

Manage and reconcile PCard transactions, ensuring accurate costing

and compliance with university policies.

Handle cash management activities, including inter- and

intra-departmental billings, billing generation, payment receipt, costing, and preparation of bank deposits.

Reconcile monthly bank statements and internal accounting records.

\ \

Budgeting & Financial Planning:

Assist the Assistant Director of Utilities in developing utility

budgets and expenditure projections for accounts exceeding \$6 million.

Assemble and analyze financial data to support budget preparation

and forecasting.

Prepare purchase orders for utilities-related services and maintain

accurate expenditure tracking.

\ \ Inventory & Asset Management:

Maintain inventory control systems for departmental assets and

equipment exceeding \$1.4 million in value.

Accurately record receipts, transfers, and disposals of assets and

equipment.

Oversee the purchase, billing, and assignment of departmental 2-way

radios.

\ \ Reporting & Compliance:

Establish and maintain organized systems for internal and external

billing records.

Prepare, distribute, and file monthly and annual financial reports

and summaries.

File usage and loss reports with governmental agencies and

communicate relevant notifications and emergency alerts (gas, electric, and water).

Develop, implement, and communicate financial operating policies and

procedures to support departmental efficiency and compliance.

\ \ Additional Duties:

Perform duties associated with lower-level accounting positions as

needed.

Provide general administrative and financial support across the

department.

\ \ Minimum Acceptable Qualifications\ \ Minimum Qualifications:

High school diploma or equivalent.

Any one or combination totaling two (2) years (24 months) from the categories below:\ Course work in accounting, as measured by the following conversion table or its proportional equivalent:\ 9 semester hours equals two (2) years (24 months)\ Course work in any discipline as measured by the following conversion table or its proportional equivalent:\ 30 semester hours equals one (1) year (12 months)\ Associate\'s Degree (60 semester hours) equals eighteen (18) months\ 90 semester hours equals two (2) yea\ \ \ \ Equal employment opportunity, including veterans and individuals with disabilities.\ \

PI271225842

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