Administrative Assistant

Robert Half • Belmont, CA • 4d ago

Description We are looking for a meticulous Administrative Assistant to join our team in Belmont, California. In this role, you will provide specialized and technical office support, ensuring smooth operations and contributing to the success of the department. This is a long-term contract position within the non-profit sector, ideal for someone with extensive administrative experience and strong organizational skills.

Responsibilities:

Perform specialized and complex office tasks requiring independent judgment and technical expertise.

Gather and analyze information from various sources to complete forms, create reports, and perform calculations.

Provide accurate information to the public, interpreting policies and procedures as needed.

Organize, maintain, and streamline departmental files for easy access and retrieval.

Prepare precise correspondence, reports, and documents using various software applications.

Carefully proofread and verify materials for accuracy and adherence to departmental guidelines.

Input and extract data using computer systems, ensuring the accuracy of reports and making corrections when necessary.

Manage administrative details, including purchase requisitions, equipment maintenance, and scheduling meetings.

Train team members in work procedures and oversee project-based tasks when required.

Perform other related duties as assigned to support departmental operations. Requirements - At least 5 years of experience in administrative or office support roles.

Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.

Strong skills in answering inbound and outbound calls and managing email correspondence.

Ability to handle data entry tasks with precision and efficiency.

Exceptional organizational and multitasking abilities to prioritize work effectively.

Knowledge of business arithmetic and familiarity with percentages and decimals.

Excellent written and verbal communication skills with proper grammar and punctuation.

Ability to use sound judgment and initiative within established guidelines. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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