Administrative Assistant II USA

First Solar Inc • Perrysburg, OH • 5h ago

First Solar reserves the right to offer you a role most applicable to your experience and skillset.
Basic Job Functions:
Directly responsible for a variety of administrative functions, including but not limited to managing incoming calls, meeting schedules, travel coordination, document control, and other support functions, such as composing memos, transcribing notes, filing, research and creating presentations. Responsible for the management of office and shipping supplies. May assist with compiling financial reports, preparing expense reports, and handling multiple projects.
Education/Experience:
High School Diploma or GED.
College degree preferred.
3 to 5 years of experience in a related position.
Relies on experience and judgment to plan and accomplish goals.
Requires familiarity with a variety of corporate level concepts, practices, and procedures.
Exposure to or experience with a high energy, fast paced environment.
Required Skills/Competencies:
Behavioral:
Ability to interact with others effectively within the corporate environment.
Ability to take direction, identify problems, develop solutions, conduct analysis independently and in collaboration with others.
Ability to work independently, manage multiple tasks and projects.
Creative thinker with the ability to make decisions and execute effectively.
Ability to work within a team environment and provide back-up support to other assistants as needed.
Maturity to handle confidential issues and communicate effectively with team members and senior executives.
Ability to anticipate, change and react efficiently and expeditiously.
May have knowledge of confidential business and personal information.
Systematic approach in carrying out assignments including appropriate follow-up.
Technical:
Outstanding verbal and written communication skills. Minimum typing speed of 50 wpm.
Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
Excellent organizational skills.
Proficient in Concur, Visio and Project a plus.
Notary certification is preferred.
Essential Responsibilities:
Approve and process department invoices.
Track and report on consultant spend.
Make various P-card purchases for department; perform monthly reconciliations.
Assist in Visa documentation and submissions for Company travel.
Maintain SharePoint site on POWER.
Proof and format reports and documents as needed.
Support new associates by answering questions, ordering business cards, cube plaques, office supplies etc.
Support staff by creating or maintaining schedules and reports as well as travel and meeting/live meeting coordination.
Place, receive, and screen calls and receive outside guests in a professional manner.
Assist in the processing and submittal of Purchase Requisitions.
Assist staff in developing and finalizing up to advanced level presentations and posters for internal and/or external use.
Lead as needed with staff meetings, team building events, various trainings, seminars, and events which includes organizing and coordinating logistics, room set up, food ordering, taking minutes/notes and AV support.
Serve as a liaison between cross functional teams, project directors, project team members, accounting, other administrative staff, clients, subcontractors, and consultants.
Organize, replenish, and maintain office and shipping supplies.
Provide support to associate requests as needed.
Maintain filing systems (Electronic and hard files).
Provide data entry support and maintain databases as needed.
Process and submit expense reports and invoices.
Assist with special projects as needed.
Job description subject to change at any time.
Other duties as assigned.
Reporting Relationships:
This position will not have direct reports.
Travel:
0% - 5% (On occasion/

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