Administrative Assistant

Robert Half • Escondido, CA • 23h ago

Description

We are looking for a skilled Administrative Assistant to join our team in Escondido, California. This is a long-term contract opportunity within the non-profit sector, offering a chance to contribute to meaningful work while utilizing your administrative expertise. The ideal candidate will excel in organization, communication, and attention to detail, ensuring smooth day-to-day operations.

Responsibilities:

Prepare various documents, including correspondence, agendas, and reports, by typing from handwritten, printed, or recorded sources, review and proofread materials for accuracy and completeness.

Serve as the first point of contact for visitors and incoming calls, using discretion to screen inquiries and provide accurate information about programs, services, and policies.

Organize and maintain records, correspondence, and reports, ensuring files are kept orderly and accessible.

Compile routine reports by gathering and summarizing data from multiple sources such as logs, files, and correspondence.

Manage office supply inventory by processing requests, ordering replacements, and ensuring availability of necessary items.

Operate and maintain office equipment, including computers, photocopiers, and fax machines; perform basic maintenance as needed.

Requirements

Proven experience in administrative assistance, including document preparation and data entry.

Strong ability to coordinate meetings, manage schedules, and organize travel arrangements.

Familiarity with auditing processes and attendance tracking.

Proficient in handling inbound calls and managing multi-line phone systems.

Skilled in compiling detailed reports and maintaining accurate records.

Excellent communication skills, including precise and effective email correspondence.

Competence in operating standard office equipment such as computers, calculators, and photocopiers.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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