Administrative Assistant

The Research Foundation for SUNY/College at Brockport • Brockport, NY • 3w ago

DESCIPTIVE TITLE: Administrative Assistant BUDGET TITLE: Administrative Assistant I (N.6) FULL-TIME 100%(3)PROJECT & LOCATION:CSTEP/McNair Programs -SUNY Brockport P/T/A NO.:1163965-1-102020 / 1177602-1-95397 DURATION OF APPT.: 06/1/25 - 9/30/25 (1) SALARY RANGE: $36,900 -$40,000 (2) DATE TO BE FILLED: ASAPFUNCTION AND SCOPE: The Collegiate Science and Technology Entry Program (CSTEP) empowers talented undergraduate students from underrepresented backgrounds to pursue careers in science, technology, math, and engineering (STEM), the licensed professions (i.e medicine, law, dentistry, nursing, pharmacy, psychology, counseling, social work, architecture, OT/PT) and health-related fields. Students, alumni mentors and faculty work hand-in-hand to increase the presence of underrepresented students in these fields. The McNair Program prepare eligible participants for doctoral studies through involvement in research and other scholarly activities. Participants are from disadvantaged backgrounds and have demonstrated strong academic potential. Institutions work closely with participants as they complete their undergraduate requirements and encourage them to enroll in graduate programs and then track their progress through to the successful completion of advanced degrees. The goal is to increase the attainment of Ph.D. degrees by students from underrepresented segments of society. The Administrative Assistant is responsible for the day-to-day management of the office and for documenting student participation and progress. The Administrative Assistant reports to the Project Director. BRIEF DESCRIPTION OF DUTIES INCLUDING LEVEL OF SUPERVISION REQUIRED: Supports team by performing tasks related to organization, effective communication, scheduling, and providing administrative support during meetings by carrying out administrative duties such as office reception, answering phones, e-mailing, filing, word processing, mailing, general correspondence, copying, binding, scanning, maintaining record files, and information systems, etc. Supervises work study office assistants and tutors, including submission of the timesheets to Assistant Project Director or Project Director Maintains student listserv, student files and student/staff resource library Updates student database as needed Maintains office equipment; orders office supplies Maintains program calendar Prepares advisor/mentor handbooks as necessary Distributes program information to prospective students and faculty advisors Processes weekly purchase requisitions and stipend requests Documents student academic performance at mid-terms and finals Assists in planning and coordination of student travel and other student events Notifies students of available tutorial support and workshops/events Makes travel arrangements for staff, such as booking flights, cars, and hotel reservations. Ensures equipment operation by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for program and office supplies. Reports program needs to Project Director Submits oral and written reports to the Project Director Attends local and regional workshops/training sessions and other professional development activities to enhance job performance Perform other duties as assigned by the Project DirectorREQUIRED QUALIFICATIONS: Associates degree or vocational certification in an area of business, administrative support, human services, or related field Demonstrated minimum of two years of administrative office support experience (secretarial/clerical) Demonstrated competence in the organization and maintenance of office routines with strong attention to detail Demonstrated ability to work independently and collaboratively as part of a team Demonstrated ability to ma

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