Administrative Assistant - Fluent in Japanese

Futaba North America Engineering & Marketing • Bloomingdale, IL • 1d ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12722722

We are looking for an Administrative Specialist to coordinate various meetings with Futaba North Americas (FNA) headquarters, other entities, and Futabas corporate office in Japan. This position must possess a high level of Japanese and English language skills to coordinate and document these meetings. This role will provide clerical, administrative, and other support services to several departments. This position is entrusted to manage sensitive and/or confidential information and decisions. This position will be based at our headquarters office located in Bloomingdale, IL. Major responsibilities are as follows:

Create and distribute the annual schedule of various meetings with

FTB parent company in Japan, FNA headquarters team members, and other entities.

Coordinate and schedule all meetings.

Arrange for breakfast, lunches, and snacks and make restaurant

reservations for meeting attendees.

Prepare and record relevant meetings.

Function as an interpreter and translator for FNA headquarters Board

of Directors Meetings.

Prepare corporate resolutions and attain signature when resolutions

are required by Board of Directors and Shareholder meetings.

Process purchase requisitions from other entities.

Accumulate and prepare requested documents for business property,

general liability, and workers compensation insurance renewals.

Coordinate and prepare information requested for insurance audits

and review the documents with the auditor.

Assist with making travel arrangements including air travel, rental

cars, hotels, and booking meeting rooms.

Respond to and resolve administrative inquiries and concerns.

Maintain related business documents, files, and database systems.

Provide assistance and support to other departments as needed.

Perform other duties and projects as assigned.

Maintain confidentiality of sensitive information.

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