Finance and Business Coordinator
Requisition Number: 64254
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 20-May-2025
Date Posted:
Job Summary
The Finance & Business Strategy division at CU Boulder invites applications for the Finance and Business Coordinator position! Campus Business Services is a shared service team within the Finance & Business Strategy unit that provides financial and business support services, guidance, and resources. Team members support departments in fiscal administration, financial reporting and analysis, business operations, procurement and expense administration. They develop and implement fiscal and operational practices in compliance with all state and university financial policies and procedures while serving as liaisons to CU system and campus partners. By implementing best practices for essential financial and business operations, departments are enabled to make informed, strategic decisions at every level for maximizing impact, upholding fiscal responsibility, and contributing to the university's ongoing success. This position is responsible for a broad spectrum of responsibilities supporting the financial management and business operations of departments supported by Campus Business Services.
The coordinator will act as an agent for departments through fiscal administration, financial reporting and analysis, procurement administration, and travel and expense management. This necessitates a thorough understanding of departmental operations and personnel, as well as expertise in university financial procedures, regulations, and systems to ensure compliance. The position will provide primary oversight for accounting, reporting, purchasing, travel, and expense reimbursements for their assigned units. It requires providing exceptional customer service, organization, problem-solving and communication skills. Daily activities will include planning and prioritizing tasks, assessing information for compliance with university policies, collaborating with partners, and managing multiple projects and work assignments with meticulous attention to detail.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
Finance and Business Strategy (FBS) is CU Boulder's go-to resource for resource planning and management. FBS staff provide operational support at all levels to advance the University's mission. FBS is lead by CU Boulder's Chief Financial Officer (https://www.colorado.edu/fbs/todd-haggerty) and is comprised of the following primary areas.
Auxiliary Services (https://www.colorado.edu/fbs/auxiliary) : Children's Center, CU Book Store, Imaging Services, Parking Services
Budget & Finance (https://www.colorado.edu/fbs/finance) : Budget & Fiscal Planning, Campus Controller's Office, CCO's Research Financial Services
Business Strategy (https://www.colorado.edu/fbs/strategy) : Business Strategy Office, Real Estate Services
Finance and Business Strategy is a part of CU Boulder's Strategic Resources and Support (https://www.colorado.edu/svco/) division.
What Your Key Responsibilities Will Be
Fiscal Administration:
Conduct research and provide resolution to accounting problems on behalf of departments, including investigating and analyzing data to ensure accuracy, completeness, compliance, and performing corrective actions
Process journal entries to ensure accurate allocation of funds, proper budget display, and correct expenditure and revenue postings
Process payroll expense transfers (PET) and funding distributions for processing according to all requirements and best practices
Improve the efficiency of requests and data collected through systems and subsystems
Prepare cash receipts for deposit; may prepare invoices in support of department operations, distributing revenue to speed@types and accurately managing reconciliation processes.
Financial Reporting & Analysis:
Generate and distribute timely, standardized financial reports and support departments in analyzing financial outcomes
Evaluate departmental business needs to offer ad-hoc financial reporting and dashboard offerings
Compare budget status to business plans, identify discrepancies and variances, and advise on various funding sources and constraints, flagging compliance concerns
Maintain up-to-date policy and procedure documents pertaining to financial processes and serve as the liaison with the Campus Controller's Office and Budget & Fiscal Planning to interpret, apply and communicate policy.
Procurement Administration:
Facilitate contract management of purchase orders and agreements. Includes anticipating expirations and renewals, processing invoices, and monitoring contract terms and conditions
Initiate and manage purchase orders and service agreements. Ensure departments are compliant in all procurement actions including complex purchases that require competitive solicitations or valid sole source documentation. Provide professional judgment as to the best and most compliant acquisition method
Serve as the primary department liaison with the Procurement Service Center, other units and vendors. Identify, investigate, and help resolve all issues associated with purchasing
Research and review complicated procurement options to improve methods, purchasing strategies, and time utilization, resulting in efficiencies
Compile, validate and review receipts from procurement cardholders to create expense reports; appropriately allocate and code charges according to defined standards.
Travel and Expense Management:
Provide interpretation of travel policies and rules to ensure compliance. Apply strong knowledge of university and campus policies and procedures to travel and reimbursement activities (alcoholic beverages, cash advances, official functions, recognition, sensitive expenses, travel)
Assist staff with travel arrangements and advise on proper protocol and processes for business travel and personal reimbursements
Compile, validate and review receipts submitted and process reimbursements by creating and routing expense reports evaluating charges for appropriateness and reasonableness. Appropriately allocate and code charges according to defined standards
Ensure proper workflow and approvals are in place to facilitate the processing of all reimbursements in a timely manner.
Other Duties as Assigned:
Train in a variety of business duties to serve as a back-up during the absence of other staff to ensure continuity of business operations
Assist and participate in special projects as requested.
What You Should Know
Hybrid work schedule with 1-2 days in the office per week but can be subject to change.
What We Can Offer
The annual hiring range for this position is $60,000 - $62,000.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be courageous. Be visionary. Be Boulder.
What We Require
Bachelor's degree from an accredited college or university in accounting, finance, business administration or closely related field. Equivalent combination of education and experience may substitute.
One (1) year of job related experience.
What You Will Need
Knowledge of fund accounting, budgeting, and financial analysis.
Experience with financial reporting, reconciliation, budgeting and communicating financial information effectively.
Demonstrated ability to analyze spending trends.
Experience managing multiple funding sources, including grants, gifts, and general funds.
Solid problem-solving skills and ability to develop process improvements.
Ability to handle multiple interruptions and be able to learn and respond quickly to unexpected situations.
Ability to build partnerships and work collaboratively with others to meet shared objectives.
Strong computer skills including software (Microsoft 365 apps including Word, Visio, Excel, PowerPoint, Teams or similar), email communication tools, and web-based applications.
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by May 20, 2025, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (http://jobs.colorado.edu/)
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Finance-and-Business-Coordinator/64254 (https://apptrkr.com/6215139)
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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
