ADMINISTRATIVE ASSISTANT

South Central Regional Medical Center • Laurel, MS • 2d ago

Job Summary

The Administrative Assistant II supports the planning, organization, and implementation of administrative and operational activities within the business office. This role requires effective communication, organizational skills, and a customer-focused attitude while performing a variety of clerical tasks to maintain the efficiency of daily operations.

Qualifications

Minimum typing speed of 30 words per minute (WPM).

Preferred: One year of experience in a healthcare-related field.

Proficiency in computer applications and scheduling tools.

Strong telephone and communication skills.

Effective filing and organizational capabilities.

Organizational Expectations

Provides a positive and professional representation of the organization.

Maintains competency and knowledge of current standards of practice and industry trends.

Participates in ongoing quality improvement initiatives.

Adheres to organizational and regulatory policies and procedures.

Demonstrates excellent customer service consistent with the organization's Vision, Mission, and Values.

Essential Functions / Assigned Tasks

Answer telephone calls and distribute information appropriately.

Assist families, doctors, visitors, and others with concerns and inquiries.

Type and post memos as requested.

Order supplies for the business office and other departments.

Accept and sign for vendor correspondence.

Fax reports and forms to designated departments.

Assist with survey preparation and readiness.

Process check requests, invoices, requisitions, and travel expenditures.

Distribute employee mail and interoffice correspondence.

Maintain accurate employee files and contact information.

Receive and post payments for services and review adjustments as needed.

Dispense resident funds according to facility protocol.

Assist in processing waiting list applications and new admissions.

Support monthly business office reports and petty cash reconciliation.

File and process discharged resident charts in a timely manner.

Communicate regularly with Human Resources as assigned.

Prepare time and attendance records and process payroll.

Submit staffing data reports to maintain compliance with regulations.

Create Call Calendars for Administrator on Call and Maintenance On Call schedules.

Manage and update the Conference Room Meeting Schedule.

Compose and mail care plan letters.

Ensure all licensed staff have current licenses on file.

Assemble orientation packets for new employees and complete assigned orientation tasks.

Complete Designating Agent forms for new nursing staff.

Perform other related duties as assigned.

Physical Requirements

Ability to sit, bend, stoop, kneel, crouch, and perform overhead lifting as required for the role.

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