Assistant Director, Finance and Administration

The Trustees of Columbia University in the City of New York • New York, NY • 2h ago

Job Type: Officer of AdministrationRegular/Temporary: RegularHours Per Week: 35Salary Range: $110,000-$130,000The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position SummaryReporting to the Department Administrator/COO, the Assistant Director of Finance will provide support relative to the department's financial activities, such as: managing key monthly, quarterly, and annual financial processes, including monthly spending analysis, quarterly financial reporting, and annual budgeting. The Assistant Director of Finance provides active, hands-on leadership of the department's financial activities, including budgeting and financial planning, expense reconciliation, closing, reporting, and internal controls.ResponsibilitiesBudgeting and Financial Planning: Reporting to the Departmental Administrator/COO, the Assistant Director manages key financial activities, including monthly spending analysis, quarterly financial reporting, and annual budgeting. Prepares and presents financial statements, such as Profit and Loss Statements, and adds new sites as needed. Responsible for variance analysis of revenues and expenses using Financial Statements (Consolidated Operating Statement, Profit and Loss Statement, and other reports). Presents financial statements in departmental and VP&S meetings.Expense Reconciliation: Oversees the Department's administrative budget, including gift projects, discretionary projects, and pre- and post-award grants. Ensures monthly reconciliation of accounts and sponsored projects to prevent overdrafts. Completes variance analyses, resolves discrepancies, recommends budget adjustments, and maintains suspense costs at a minimum. Prepares departmental budgets and submits them accurately and on time to the Budget Office/Dean's office.Revenue and Expense Analysis: Performs frequent analysis of revenue and expenses to support accurate preparation of department P&Ls. Communicates with sites to resolve discrepancies, ensures compliance with departmental and institutional policies, and recommends policy updates as needed. Collaborates with the DA/COO on reviews and acts as a liaison with the VP&S Office of Budget for all budgetary matters. Assists in developing and implementing policies and procedures for budget functions to ensure compliance with institutional regulations.Financial Oversight and Management: Prepares annual and quarterly budget entries, performs financial closing entries, and maintains combo-code databases. Supervises Senior Analysts managing payroll budget projections in the absence of the Director for Financial Planning. Collaborates with the Revenue Cycle Manager to analyze revenue trends and forecast clinical revenue budgets.Financial/Procurement Oversight: Supervises the financial/procurement administrator, responsible for financial coordination, transaction management, procurement, vendor relations, billing and collections, Concur, and records and supplies management.Payroll: Collaborates with the Department Administrator/COO and the Associate Director of Operations in the allocation of payroll expenses including supporting payroll functions including salary allocations, cost transfers, payroll reconciliation, and overpayment recoveries. Internal Controls: Provides oversight of financial transactions and accounting practices. Designs, implements, and monitors financial reporting systems and interna

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