Medical Administrative Assistant

Robert Half • Norfolk, VA • 2d ago

Description We are looking for a dedicated and detail-oriented Medical Administrative Assistant to join a dynamic healthcare team in Norfolk, Virginia. This long-term contract position offers an opportunity to support the vital operations of a laboratory within a leading medical facility. The ideal candidate will excel in organizing administrative workflows, handling sensitive medical documentation, and ensuring seamless communication within a healthcare environment.

Responsibilities:

Provide comprehensive administrative support to laboratory staff, researchers, and leadership, ensuring smooth daily operations.

Organize and manage schedules, appointments, and meeting arrangements, including virtual and in-person coordination.

Process invoices, reimbursements, and purchase requests, adhering to established hospital policies.

Input and maintain accurate data related to laboratory workflows, supply inventory, and budget tracking.

Prepare, proofread, and distribute various reports, protocols, and research documents as needed.

Safeguard sensitive patient and research documentation, ensuring strict compliance with confidentiality standards.

Act as the primary point of contact for inquiries, correspondence, and internal communications.

Monitor laboratory supply levels and coordinate with vendors to ensure timely procurement within budget constraints.

Maintain both physical and electronic filing systems to support audit readiness and operational efficiency.

Assist in ensuring compliance with organizational and regulatory standards in all administrative processes. Requirements - Minimum of two years of transcription experience in a medical setting.

Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) and relevant healthcare or laboratory software.

Strong organizational skills with exceptional attention to detail to manage multiple tasks effectively.

Excellent written and verbal communication abilities for interacting with diverse stakeholders.

Previous experience in a healthcare, research, or laboratory environment is highly preferred.

Familiarity with medical or research terminology is an advantage.

Experience with EHR systems and medical transcription is required.

Knowledge of Cerner PathNet or similar systems is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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