Operations Administrative Assistant

Aston Carter • Bartow, FL • 2d ago

Job Title: Operations Administrative Assistant

Location: Bartow, FL

Schedule: On-site (Monday - Friday)

Job Description

This role provides essential administrative support to multiple operations front line supervisors, working primarily at operational facilities. The position involves aiding maintenance and people management activities, ensuring smooth workflow and organizational efficiency.

Responsibilities

Enter work order information into SAP, including emergency work orders.

Manage the lifecycle of maintenance work orders.

Coordinate ordered parts for maintenance activities.

Organize maintenance work assignments.

Submit changes to update job plans to planners and handle printing and distribution.

Document and enter safety documents and standard operating procedures.

Audit Kronos for attendance management, correcting missing punches, notifying supervisors of potential issues, and entering vacation/leave time.

Track non-confidential employee records in Workday, including union dues, orientation, training records, qualifications, and seniority.

Manage job requisitions in Workday.

Enter and manage job changes/transfers in Workday.

Enter and modify schedules and work rules in Kronos.

Manage service awards, validating eligibility and distribution.

Support new hire onboarding for IT, personal protective equipment, and orientation.

Complete and manage access requests, IT requests, and cell phone requests.

Essential Skills

1-3 years of administrative experience.

Knowledge of maintenance and planning work.

Experience in an industrial environment.

Intermediate skills in Microsoft Office, SAP, Kronos, and Workday.

Additional Skills & Qualifications

Strong listening and comprehension skills.

Ability to organize and prioritize workload.

Ability to work independently.

Effective interaction with various functional areas and facilities.

Work Environment

The work environment consists of outdated buildings in a rural setting, suitable for individuals familiar with administrative work at industrial sites and comfortable dealing with blue-collar workers. The work schedule is Monday through Friday, during normal business hours, typically from 7 AM to 4 PM or 8 AM to 5 PM. The position is initially contracted for 6 months, with a possibility of extension or transition to permanent employment.

Pay and Benefits

The pay range for this position is $24.14 - $24.14/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bartow,FL.

Application Deadline

This position is anticipated to close on May 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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